Operations Admin
Roles & Responsibilities
Job Description:
Administrative Support:
Assist the production team with daily administrative tasks, including preparing reports, maintaining schedules, and coordinating meetings.
Manage and update production records, work orders, and operational documents
Production Scheduling:
Coordinate production schedules to meet delivery deadlines.
Monitor workflow and ensure production teams adhere to schedules.
Inventory Management:
Maintain accurate inventory records for raw materials and finished products.
Liaise with suppliers to ensure timely procurement of materials.
Timesheet Management:
Update and manage workers’ timesheets, including tracking attendance and overtime for both in-house and outsourced staff.
Ensure accurate and timely submission of timesheets to payroll for processing.
Work Scope Coordination:
Assign and document specific work scopes for outsourced workers based on project requirements.
Monitor and track outsourced workers’ performance to ensure alignment with production goals.
Communication:
Act as a liaison between departments (i.e.: production, purchasing, and quality control) to ensure smooth operations.
Prepare and distribute internal and external communications.
Data Entry and Reporting:
Compile data related to production outputs, downtime, and material usage for analysis.
Generate periodic reports to assist management in decision-making.
Requirements:
1. NTC/Nitec or Diploma preferably in Manufacturing/ Mechanical/ Engineering discipline or equivalent
2. Preferably 1-3 years of relevant experience in the metal machining or oil and gas industries
3. Preferably 2 years in a similar capacity
4. Be proactive and with high ownership towards this daily responsibilities /works
5. Good working attitude and able to communicate with other department
6. Ability to multitask to handle other challenging work demands and tight schedules
7. Prefered from Oil and Gas industry with production knowledge
Summary of role requirements:
- Looking for candidates available to work:
- Monday: Morning, Afternoon, Evening
- Tuesday: Morning, Afternoon, Evening
- Wednesday: Morning, Afternoon, Evening
- Thursday: Morning, Afternoon, Evening
- Friday: Morning, Afternoon, Evening
- 2-3 years of relevant work experience required for this role
- Working rights required for this role
- Expected salary: $2,200 - $3,000 per month
