Accounts Executive (Accounts Receivable)

DUTIES & RESPONSIBILITIES:

Billings/AR:

• Verify the accuracy of postings to AR accounts (CItyledger settlement)
• Follow up on traces from Reservations to generate invoices for AR account required advance billing.
• Ensure that invoices are accurate (per Reservation Confirmation Letter) and sent out with relevant supporting documents on a timely basis.
• Where applicable, send out invoices through companies’ e-portal for those with e-invoicing arrangement.
• Follow up with payment regulars according to SOPs.
• Generate tax invoices for clients when required.

Credit Control:

• Process Credit Facility Application from clients. Conduct reference check and submit to management for approval.
• Monitor all accounts receivable balances, ensure they are with approved credit limit.
• Highlight to manage for any collection issue or potential bad debts.

Credit Card Reconciliation, Payment and Refund :

• Check and post daily payments received from bank for credit card receivables. Maintain proper records of relevant documents.
• Check that credit card commissions are correctly calculated and post the commission amount to hotel PMS.
• Inform and seek advice from Accountant /Finance Manager/Financial Controller for any issues relating to Credit Card receipts
• Provide Credit card commission accrual for month end closing.
• Verify credit card refund request, and perform Credit card refund on a daily basis.

Others:

• Work closely with Reservations/Sales Department to ensure that travel agents’ commissions are accrued.
• On a monthly basis, login to OTA’s portal (eg. HRS) to verify bookings and advise commission payable to Accountant/Finance Manager
• Verify commission amount for AP to process payment.
• Assist the Accountant/Finance Manager to prepare the Unearned Revenue reconciliation at month end.
• Reconcile Hotel Loyalty program redemption and expense, and post accurately in hotel PMS.
• Assist the Accountant/Finance Manager with preparing relevant reports.
• Assist Accountant/Finance Manager during audit or other ad hoc requests
• When required, cover certain duties of Finance associates.

· Any other duties as directed.