Assistant Project Manager

Position responsibilities:

• Assist the Project Manager by preparing detailed documentation related to project delivery, such as briefing, programme, procurement, budget, reporting, consultant and contract agreements etc
• Ensure that the company Business Management System is implemented effectively
• Implement project documentation governance aligned with company and client requirements. Ensure project data integrity and documentation is accurate, timely and coordinated
• Co-ordinate, prepare information, attend, minute, record and follow up actions at design, progress, procurement, construction and all other relevant project related meetings
• Track progress of each project against goals, objectives, approved budgets, approved timelines etc. Report status and variances. Create action plans to meet objectives, budget and schedule
• Support the Project Manager in the distribution and coordination of information to the client and consultant team associated with the Project
• To make significant contribution to project planning, design development and construction methodology and delivery
• Assist the Project Manager with the production of company information and preparation of RFP's, tender documentation and submissions
• Preparation of documentation for cost planning or estimating briefing
• Support with preparation of contract agreements and control and issue approved contract documents
• Implement change management routines to assess change requests, make recommendations, secure client approvals and issue change orders. Assesses change requests to determine impacts to scope, budget, schedule, quality and risk
• To receive clear delegated responsibility from the Project Manager in respect to information to be issued to clients or consultants
• Carry out Contract Administration functions as required, including distribution and follow up of RFI’s, orderly maintenance of project records and indexes, and preparation of contract instructions. In conjunction with the Project Manager, establish Contract Administration procedures
• Conduct or arrange site inspections as required
• Report non-conformances, hazards, injuries, incidents/accidents/near misses
• The Project Manager maintains overall responsible for the project, but the Assistant Project Manager is responsible for the quality, accuracy and timeliness of his /her output
• Undertake other duties and tasks as your manager or other nominated representative of the company may reasonably direct from time to time
• Actively contribute to team meetings demonstrating a willingness to share ideas and information
• Provide assistance to colleagues and team members as required
• Other duties as assigned.

Position requirements:

• Bachelor Degree in Property or Construction related field, or equivalent work experienced
• Past relevant industry experience beneficial, but not mandatory
• Excellent attention to detail and ability to remain task focused
• Excellent organisation skills and ability to work to strict deadlines
• Excellent written and oral presentation skills
• Logical and analytical thought processes
• Ability to support multiple projects and clients, and work autonomously when appropriate
• Ability to comprehend, analyze, and interpret complex business documents with support from Project Manager as required
• Ability to respond effectively to sensitive issues
• Ability to solve problems and deal with a variety of options in complex situations. Draw upon the analysis of others and make recommendations
• Intermediate skills with Microsoft Office Suite.