Professional Follow-Up Tips After Interviews to Get a Response from Recruiters

A follow-up email is sent when you have completed the interview with the employer and want to know the test result. Some people do not know this and lose the chance to get the answer immediately from the recruiter.

However, some companies with many applicants tend to respond slowly and forget to inform you. Therefore, this article will teach you how to create a follow-up letter after the interview.

When you have completed an interview with the recruiter, you will usually send a follow-up email to ask about the progress of the interview.

Is it necessary to send a follow-up email? Yes, it is! The email can remind the recipient about you and show your enthusiasm about the job.

Similar to a cover letter, a follow-up email has elements you must put. Below are four things you can include in the email.

1. Thank you note

You can show gratitude by writing a thank-you note to impress the employer. It will give a good impression on the recruiter and increase the possibility of building a professional relationship with them.

2. Ask about the next step

When you write a follow-up email, you must have one goal: asking for the next step after the interview. Thus, in your email, you must clearly mention your intention so the employer can understand your email.

3. Connection Invitation

Do not let the chance to connect with your employer pass you by! In your follow-up email, you can ask politely to accept the LinkedIn connection invitation.

Furthermore, tell them why you want to stay in touch with them on social media so the recruiters will not wonder about your motives.

4. Catching up when there is no response

If you have sent the email but still have not received a response, do not worry!

You can send a checking-in email to the employers. They might be busy or full of applicants. Thus, your checking-in email will help them know you are waiting for their response.

In reality, a follow-up email is not always about a job interview. You can send one for various reasons. Below is a list of situations where you can send one.

1. After Interview

After the interview, you can send a follow-up email to the employer to express gratitude for their interview invitation and enthusiasm to work with the company.

2. No any response after two weeks

It is natural for you to expect a response from the employer immediately. However, typically, it takes two weeks to review your application. Hence, waiting two weeks and sending a follow-up email is better.

3. To stay in touch

Although you do not get the role, you can ask to stay in touch with the employer on social media. Thus, when the company is open to hiring again, you will be the first to know that and can apply right away.

Knowing how to write a professional follow-up email is critical so you will not miss any important updates or career opportunities. Here are the steps to create the correct follow-up email.

1. Send it within 24 hours

After the interview, you can send a thank-you note to the recruiter immediately. It is a form of gratitude; your email will show you are enthusiastic about the job.

2. Personalized greeting with the interviewer’s name

To make it personal, you can mention the interviewer's name in the beginning. However, if you do not know their name, you can say, "Dear Hiring Manager of ..."

3. Do not leave the email subject blank!

Robert Walters stated that you should avoid making the hiring manager wonder about the point of your email. Thus, fill in the subject line with the context of your follow-up email.

For instance, if you write a thank-you note, you can state "Thank you for the interview session" in the subject line.

4. Write an impressive opening

If you write an impressive opening, your employer will remember your email. For instance, you can state the date and location of your interview and describe your experience.

5. Include anything you forgot

If you missed an important detail about yourself during the interview, you can include that information in the follow-up email.

6. Create a clear call to action

If you want to get a good response, create a clear call to action in your email. For example, if you want to stay in touch with the recruiter, you can say, "I would like to stay in touch with you on LinkedIn so that I can learn more about brand building from you."

We created some templates to help you create follow-up emails. Let's take a look at them below!

Follow-up email after interview

After the interview, you can send a thank-you note to the recruiter. It shows your eagerness to work for the company and your gratitude. Here is an example of a follow-up email after the interview.

Dear Mr. Patrick,

Thank you for taking the time to speak with me about the sales role. It was great to learn more about the position.

I'm delighted about the career opportunity to join Raena Property, and the upcoming project has attracted my interest. I'm excited to participate in the project and apply my expertise to help the team achieve its target.

After the interview, I'm optimistic that my work experience and interest in the property business will enable me to fit the job requirements and support the company's goal.

If you need further information about me, please don't hesitate to contact me. I'm happy to help and look forward to hearing from you.

Best regards,

Suzanne Smith

Follow-up email after no response

If you have waited for two weeks or sent a follow-up email and still have not received any updates, it is time to send a checking-in email. You do not need to worry that it will make you look impatient; this practice is common in the workplace. Here is the format.

Dear Ms. Clara,

I hope this email finds you well. I'm checking in for updates on the software engineering role. Meeting with the team via Zoom earlier was an honor, and I look forward to your update. Please let me know if you need anything. I will gladly provide the necessary information or documents.

Kind regards,

Tom

Follow-up email to stay in touch

When you receive an update on the recruitment process, it turns out you do not get the job; do not give up! You can ask the recruiter to stay in touch in your follow-up email so that you can know the latest updates about the company and widen your network.

Dear Mr. Robert,

I hope you are well. Thank you for inviting me to the interview session. It was a pleasure to discuss and experience it. Even though I failed to advance to the next stage, I want to stay in touch with you and learn more about marketing and the company. If you do not mind, I would like to connect on LinkedIn.

Thank you,

Rachel.

That is all for the tips on creating a follow-up email and its template. Please remember that you must wait two weeks to send a follow-up email for the interview result. On the other hand, if you want to send a thank-you note, aim to send it within 24 hours.