Senior Assistant Manager

A Joint Research Institute in NTU is looking for a motivated management support officer (MSO) to manage daily operations and events of the Corp Lab.

Key Responsibilities:

• Oversee daily operations across various functions such as administration, logistics, procurement and finance related activities.
• Work closely with various units / stakeholders and ensure governance of respective policies, procedures and systems with conflict resolution where needed.
• Maintain SOPs and ensure compliance with policies and guidelines at the JRI and University level
• Facilitate procurement matters and manage assets in the JRI
• Manage lab funds and budget, handling finance processes such as invoicing and fund requisitions.
• Track budgets and expenses of various projects and accounts, ensuring adherence to policies and guidelines.
• Oversee expenditures and claims for research purchases, conference/research travel, and visiting professors.
• Prepare and maintain accurate and up-to-date financial records and reports, providing financial insights to management.
• Provide administrative support for arranging all activities related to centre visits, events, workshops, and conferences.
• Provide executive support to Centre Director

Qualifications:

• Recognized university degree in relevant disciplines
• At least 5 years of relevant working experience in a university or research institute environment
• Strong finance experience and analytical and numerical skills
• Good communication, interpersonal and time management skills
• Resourceful, meticulous, open-minded and adaptable to changes, and able to multi-task
• Proficient in Microsoft / standard office applications
• Able to maintain confidentiality.