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About Us IOR Global is a private own international company, that provides services in the international trade industry, acting as Importer and Exporter of Records in different countries (more than 100 worldwide).
IOR Global is dynamic company with more than 10 years in the market.
The company has 3 offices where all operations and coordination are handled by each region:
Americas Office: Located in Chile
Asia Pacific Office: Located in Singapore
Europe, Middle East & Africa: Located in Netherlands
For further information, please visit: www.iorglobal.com
Position Opened: ADMINISTRATION
Position Reports to: Zan Chan, Regional Manager APAC
Workplace: Asia Pacific office
12 Woodlands Square
Woods Square Tower 1
#09-82 Singapore 737715
Work Schedule: Monday to Friday
09.00 to 18.00
Salary Parameter: Gross Salary between SGD 2,200 to 3,000, according to experience and candidate skills
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role is vital in ensuring the smooth day-to-day operations of our office and supporting various departments with administrative tasks.
Key Responsibilities
Provide administrative support to the management and operations team, including scheduling meetings, managing calendars, and preparing documents.
Handle correspondence such as emails, phone calls, and inquiries in a professional manner.
Maintain and organize office systems, including filing, record-keeping, and office supplies inventory.
Assist in preparing reports, presentations, and other business documents.
Assist in coordinating with logistics partners, customs agents and internal teams to ensure smooth shipment processing.
Prepare and track invoices, purchase orders and other financial documents as needed.
Coordinate travel arrangements and logistics for team members as needed.
Support event planning and coordination, such as meetings, workshops, or company gatherings.
Collaborate with internal departments to streamline workflows and enhance efficiency.
Perform other administrative duties as assigned by the management team.
Requirements
Diploma in Business Administration, Office Management, Logistics, Supply Chain or a related field.
Proven experience in an administrative or similar role (2+ years preferred).
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and time management skills.
Excellent written and verbal communication skills.
High attention to detail and ability to multitask effectively.
Ability to maintain confidentiality and handle sensitive information.
Positive attitude and a team-oriented mindset.
What We Offer
Competitive salary.
A collaborative and inclusive work environment.
Professional development opportunities to enhance your logistics expertise.
Work-life balance with supportive leadership.
Please note:
Our company does not have the necessary quota to apply for work permits for foreign applicants. Only candidates who are eligible to work in Singapore without the need for a work permit should apply
Application Process If you’re a motivated individual with a passion for organization and administrative excellence, we’d love to hear from you! Please submit your resume and a cover letter detailing your experience and suitability for the role.
Application Deadline: 20th Dec 2024
Summary of role requirements:
- Looking for candidates available to work:
- Monday: Morning, Afternoon
- Tuesday: Morning, Afternoon
- Wednesday: Morning, Afternoon
- Thursday: Morning, Afternoon
- Friday: Morning, Afternoon
- 2-3 years of relevant work experience required for this role
- Working rights required for this role
- Expected start date for role: 06 January 2025
- Expected salary: $2,200 - $3,000 per month
