Senior Executive, Faculty Affairs

Young and research-intensive, Nanyang Technological University, Singapore (NTU Singapore) is ranked among the world’s top universities. NTU’s College of Computing and Data Science (CCDS) is a leading college that is known for its excellent curriculum, outstanding and impactful research, and world-renowned faculty. Today, we are ranked #2 for AI and Computer Science by US News Best Global Universities; and #8 for Data Science and AI by QS World University Ranking.

A hot bed of cutting-edge technology and groundbreaking research, the College aims to groom the next generation of leaders, thinkers, and innovators to thrive in the digital age. Located in the heart of Asia, NTU’s College of Computing and Data Science is an ‘exciting place to learn and grow'. We welcome you to join our community of faculty, students and alumni who are shaping the future of AI, Data Science and Computing.

Job Responsibilities:

The incumbent is required to work together with the team members on the below:

• Work closely together with the Assistant Manager to provide administrative support to the College for SRCPT Promotions & Tenure committee (SRCPT) & School Reappointment Committee (SREC), as required, including, but not limited to, arranging meetings, preparing agendas and meeting papers, taking minutes, compiling faculty dossiers and following up on action points.
• Provide administrative support to the School Search Committee (SSC), as required, including but not limited to, overseeing the arrangements of all activities related to the candidate’s on-campus visits, maintaining links with shortlisted candidates and assisting in preparing relevant reports required in the hiring process.
• Ensure all spending are in accordance with NTU policies and guidelines.
• Assist in budget planning for faculty-related expenses.
• Proper filing and accounting of revenue and expenditure for periodic financial reporting.
• Proper and timely processing of expenses claim incurred by faculty.
• Assist with purchases in accordance with NTU procurement policies and guidelines.
• Conduct due diligence for all procurement, assuring an efficient purchase that balance cost and value.
• Requests for vouchers / hotel bookings for campus visits via PO system
• Manage the logistics of visits by academics and potential candidates for faculty recruitment
• Provide support to faculty on administrative matters such as claims submissions, request for approvals etc
• Provide secretariat support during faculty meetings

Job Requirements:

• Minimally a Degree in Business Administration, or related field, is preferred
• Minimum 3 years’ of working experience in an administrative role
• Relevant working experience in Institute of Higher Learning sector will be advantageous
• Strong proficiency in MS Office suite, and online productivity tools
• Possess excellent interpersonal and communication skills
• Able to work individually and collaborate with others as a team
• Strong planning, organizational and problem-solving skills
• Independent and possess strong multi-tasking abilities
• Meticulous and attentive to details

We regret that only shortlisted candidates will be notified.