Part-Time Permanent Admin Assistant (Simple duties, ideal for PartTime / Homemaker / Retiree etc)
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Sixtrees is a local company specialising in Computer Graphics and Animation.
We are looking for an Admin Assistant to join us.
Past experience in operational-finance / accounts duties knowledge required
Flexi hours and Hybrid Work From Home is available once clarity and proficiency of job is achieved.
Typical workday effort required is 2 to 4 hours per day.
(flexi: need not be strictly 4hr morning or afternoon, as long as timely replies on email and instant messaging)
5 day work week
This is a Part Time position. Please only apply if you are looking for part time positions to accomodate your lifestyle (eg semi-retired, part time student, homemaker, etc). Do not apply if you truly intend to have a full time position.
Jobscope:
Most of these tasks can be done WFH / remotely and will be allowed to, once proficiency is met, but there will be adhoc times when you will need to physically come to office to assist in person.
- Handle incoming calls and emails and snail mail.
- Monthly preparation of internal management accounts
- Double checking of Overseas Branch and Finance Dept's online bank preparation of Funds Transfers, Salaries, CPFs, Vendor/Rent payments.
- Bank Reconciliation
- Checking of online portals (Gebiz / Sesami / Tenderboard) for project opportunities and uploading submissions when required.
- E-documents and paper document filings (receipts, invoices, quotes, staff HR documents etc)
- Preparation of documents (receipts, invoices, quotes, staff HR documents etc)
- Issue Quotes and Invoice and keeping record of them
- Record of Staff Leaves and MC via Singroll online platform
- General office upkeep (purchasing supplies, liaising with landlord, liaising with cleaner etc)
- Liaising with Utilities/Service provider/Web services when needed (eg, when Internet is down)
- Maintaining various online accounts (ie, keeping track of due dates, subscription renewals, account details etc of various online accounts for software and services)
- Banking in / collection of Cheques
- Liasing with Overseas Branch office for sending/receive of various documents for signatures
- Sourcing and collating for quotes for various products and services when required
- liasing with freelancers for borrowing and returning equipment
- Other ad-hoc administrative work
Requirements:
Knowledge of Xero Accounting Software
Detailed Focus
Responsible
Able to work independently and mature in attitude
Resourceful
Internet literate
Able to handle simple IT tasks such as resetting of internet / PCs etc
