Assistant Manager / Senior Executive, Program office

Nestled in the heart of Tengah Forest Town, the new Tengah General and Community Hospitals will be an exciting and innovative health campus providing a comprehensive range of clinical specialties and healthcare services including emergency, inpatient, rehabilitative and outpatient specialist care.

As part of National University Health System (NUHS) cluster, this state-of-the-art facility is slated to be ready by early 2030s.

Intricately connected with the surrounding community, Tengah Health Campus offers you the opportunity to create a healthcare facility of the future, tightly integrated with the residents and nature. As a people-focused organisation, we believe in respect and recognition. By harnessing the passion and strength of our team and putting them at the core of our culture, we create a nurturing environment to excel and deliver fulfilling care.

Be part of our groundbreaking team to bring our vision to life – a hospital in a forest, and a healing oasis within the hospital. Join #TeamTengah #TengahHealthCampus

Job Description:

• Provide full spectrum administrative and secretarial support to the hospital operations lead and planning team including scheduling, preparing reports, drafting correspondence, organizing records and files, answering queries, booking meetings, and supporting department projects.
• Onboarding New Staff: Welcome new employees to the department. Schedule and conduct onboarding sessions to review company policies, benefits, systems training, and set up work spaces. Ensure new hires complete necessary paperwork and have access to required tools and accounts.
• Managing Assets: Maintain inventory of department assets including office supplies, electronics, furniture, and equipment. Process orders, track shipments, and coordinate installation and maintenance. Manage check-in/check-out procedures.
• Budgeting: Assist with annual budget preparation by compiling expense reports and forecasts. Track department expenditures, process invoices, and reconcile budget utilization.
• Calendar Management: Maintain department calendars, schedules, and shared resources. Schedule conference rooms and AV equipment.
• Organize and coordinate meetings, workshops and events related to hospital planning, with internal and external stakeholders to facilitate the smooth progression of planning activities. Prepare and distribute meeting agendas, minutes, and follow-up action items.
• Organize and coordinate local and overseas study visits for the hospital planning team including making travel arrangements, budgeting and preparing pre and post trip reports
• Assist in the coordination of project timelines (e.g. user engagement workshops) and ensure that deadlines are met.
• Any other tasks as assigned.

Job Requirements:

• Diploma in any discipline with at least 5 years working experience, preferably in a hospital setting
• Proficiency in Microsoft Word, Excel, and Powerpoint
• Possess strong analytical, communication, written and presentation skills
• Ability to work independently and in a team and across teams with minimal supervision
• Attention to detail, ability to prioritize workload, be well organized and multi-task in a smart and timely fashion
• Ability to work in a fast paced and dynamic work environment
• Agile, self-motivated, independent and problem solver

This position will be under 1 Year contract, with an option to emplace under permanent establishment subject to performance.