Event Operations Executive

We have a current opportunity for an Event Operations Executive (6-month contract).

Our client is looking for an Events Operations Executive (6 Month contract) to join their team in Singapore as part of their Operations function.

Your Role: You will sit within the Operations Team to support the operational delivery of all sponsors and exhibitors. You will be a core role both in the lead up to and during the on-site delivery of the show.

Location: Singapore

Salary: S$3,800 - S$4,300 per month

Key Responsibilities

• Support the commercial operations lead in the successful execution of the exhibition floor. This will include supplier liaison, liaising with the sales team on floor plan changes and working with our Health & Safety supplier on stand plan approvals
• Manage the delivery for shell scheme stands, turnkey stands and kiosk stand packages
• Manage and track the sponsor deliverables ensuring suppliers receive regular reports on sponsorships booked
• Manage the meeting room inventory - working with the venues, sales team and show contractor
• Work with the marketing team to ensure all relevant stakeholders are aware of marketing deliverables for sponsor partnerships
• Maintain and update the sponsor portal including working with the show contractor and venue to update the sponsor and exhibitor webshops and sponsor ordering
• Maintain and manage the assist inbox alongside the Senior Commercial Operations Executive and the Admin Assistant
• Support on other core delivery activities of the show such as, but not limited to coordinating branded assets, ordering show resources, managing show shipments, managing temporary staffing and setup and management of the on-site organisers office.
• Work with the Commercial Operations Manager on adhoc bespoke inventory projects, where required

Your Experience

• Exhibition and event management experience
• Ability to work in a high-performing environment
• Works well within a team
• Self-motivated, accountable and sets own goals
• Efficient, pragmatic, solution focused
• Superior organisation and prioritisation skills
• Good communications skills and great customer service
• Patient, calm and composed under pressure
• Flexible, open-minded and adaptable
• This role is essential to the on-site delivery so it is necessary that the successful applicant is able to travel, including but not limited to Singapore, Thailand, The Netherlands, United Kingdom and United States of America.

EA License Number: R23118943

Agency License Number: 11C4388

We Are Aspire is acting as an Employment Agency in relation to this vacancy.