Admin Executive

Responsibilities

• Process, sort and distribute incoming mails internally in a timely manner
• Weigh and frank outgoing mail according to the correct postage
• Time/date stamp all incoming mail.
• Process and manage mail rerouting and its related services for Client’s offsite offices and other locations (if any).
• Record registered mail, local and overseas courier service
• Responsible for arranging courier services (Local and overseas)
• Verify and process invoices for AP to arrange payment
• Processing of incoming mails which includes scanning/digitization from hardcopy to softcopy format e.g. PDF format (as and when needed)
• Assist in photocopying and scanning of materials when necessary
• Ensure copy paper supplies, markers and dusters is replenished for each meeting room and put up requisition when stock is running low
• Assist to support in-house and external events (as and when needed)
• Ad-hoc administration duties as required.
  
  
  

Requirements

• Min “N” Level with at least 2-3 years of relevant work experience in similar roles;
• Experience in an mailroom experience advantageous.
• Good inter-personal skills and customer service;
• Resourceful and able to work independently with minimum supervision;
• Good verbal and written communication skills
• Strong interpersonal skills.
• Proficient knowledge of the Microsoft Office suite including Word, Excel and Outlook preferred.
• Organised with the ability to manage conflicting timescales and priorities.
  
  
  

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!