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K3 Venture Partners is an MAS-licensed Singapore-based venture capital firm that invests in technology start-ups globally with high growth potential across various sectors. We are committed to supporting visionary entrepreneurs and driving meaningful investments in the region and beyond.
As we continue to expand our portfolio and ecosystem, we are seeking an Executive Assistant to provide comprehensive support to our CEO. The Executive Assistant will perform a broad range of administrative and secretarial tasks to support the firm and the CEO. He/she plays a pivotal role in ensuring the smooth functioning of the firm and to help the CEO operate effectively and efficiently, by providing critical administrative, communication and organisational support.
Job Description – Duties and Responsibilities:
- Work directly with the CEO to support all aspects of his daily work routine.
- Maintain CEO’s calendar, including scheduling meetings, appointments, speaking engagements, business travel arrangements.
- Handle urgent requests and changes in relation to meetings with CEO.
- Serve as a liaison between CEO, management team, internal and external stakeholders.
- Determine priority of matters of attention for the CEO, redirect matters / emails to staff to handle, or handle matters personally, as appropriate.
- Keep the CEO advised of time-sensitive and high-priority issues, ensuring appropriate follow up.
- Handle document management (printing, binding, courier, copying and filing).
- Assist in composing replies for CEO’s review and approval as and when required.
- Schedule and organize departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
- Attend meetings and take minutes / notes of discussion.
- Other additional and / or alternative duties as assigned from time to time, including supporting other team members or executives as needed.
Job Requirements:
- K3 is a fast-growing and dynamic firm. The team at K3 is expected to perform at a high level, and demonstrate strong ownership as a member of a small and tight-knit team.
- The candidate must have the ability to work independently and as part of the team, and be able to exercise discretion and maintain confidentiality and sensitivity of matters.
- The candidate is expected to be very meticulous and organised, with an eye for detail.
- As the responsibilities and challenges of this role may vary from time to time, a strong sense of initiative and resourcefulness is needed to resolve issues as they arise.
- The candidate must be willing to learn and perform under pressure and meet deadlines, and have good problem-solving skills with a positive and collaborative attitude.
- Strong interpersonal and communication skills to be able to liaise with internal and external stakeholders are required.
- At least 5 years of relevant prior experience working as dedicated EA to C-suite or senior management.
- Excellent written and spoken English.
