Office Administrative Assistant

Job Title - Office Administrative Assistant

Experience - 4 Years

Location - Singapore

Job Description

We are seeking an experienced Office Administrative Assistant to join our team in the IT services industry. The ideal candidate will have 4-5 years of relevant work experience and will be responsible for providing administrative support to ensure efficient operation of the office. The Office Administrative Assistant will support managers and employees through a variety of tasks related to organization and communication. The candidate must be proactive, detail-oriented, and have excellent communication skills.

Responsibilities:

• Greet and assist visitors and clients
• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
  
  

Requirements:

• Proven experience as an office administrative assistant or in a similar role
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Excellent time management skills and ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus