HR & Admin Executive

Responsibilities

HR & Admin Executive reporting directly to HR Manager, assisting with the full spectrum of day-to-day operational functions for the Company.

Your scope will include the following but not limited to:

HR Operations:

• General administrative support in recruitment: Job posting, arrange / email interviews to candidates, etc.
• Manage end-to-end on-off boarding matters including but not limited to door access cards, documents, uniforms, lockers, etc.
• Manage the work passes application, renewal and cancellation
• To update / check Time Management System (TMS) reports and overtime computation for monthly payroll processing
• Filing of TMS reports, payroll documents, payroll reports, general documents, etc.
• Personnel File: Manual and electronic filing

Administration:

· Arrange monthly management and sales meeting and send calendar invite

• Assist in organising company functions and staff welfare activities
• In charge of servicing and maintenance of office equipments eg. corporate mobiles and landlines, fibre broadband connection of 2 separate stores, photocopiers, office air-con, water dispenser and filters, office phones, etc.
• Initiate and follow-up with application and renewal of tied-up programs with counter parties, Instalment Payment Plan (IPP) plans with banks
• In-charge sending of local and overseas courier services
• Support wholesale with following up with Purchase Order, Debit Note and updating records, run and tally month end reports promptly following month end closing
• Monthly printing, laminating and cutting of marketing materials for both stores
• Keeping stock of stationery, distributing to colleagues as and when required and monthly replenish orders for 2 stores
• Keeping stock of staff uniforms, safety boots, coveralls and replenish order from regular suppliers and source for better quality and pricing from new suppliers
• Keeping stock of disc Decal, Kato printing ribbons and replenish with new orders
• Administrative and business support to CEO / CFO
• Other tasks may be assigned as necessary according to organizational needs

Requirements:

· Minimum ‘O’ level with 2 years’ working experience in similar capacity or HR Generalist

· Ability to act with integrity, professionalism, and confidentiality

• MS Office proficiency and knowledge of InfoTech software will be added advantage
• Has knowledge of Singapore Labour and employment laws
• Prefer if available immediately or within short notice
• Responsible and takes ownership of assigned tasks / scope

• Looking for candidates available to work:
  • Monday: Morning, Afternoon
  • Tuesday: Morning, Afternoon
  • Wednesday: Morning, Afternoon
  • Thursday: Morning, Afternoon
  • Friday: Morning, Afternoon
• 2-3 years of relevant work experience required for this role
• Working rights required for this role
• Expected start date for role: 21 October 2024
• Expected salary: $2,500 - $3,500 per month