(Senior) Executive Assistant, Obstetrics & Gynaecology

Job Purpose:

The Executive Asssistant / Senior Executive Assistant is to provide the main administrative support for the Centre for Reproductive Education and Specialist Training.

Job Responsibilities:

• Primary Responsibilities:
  • Main contact point for course applicants and international visitors to CREST.
  • Key coordinator for courses and events including but not limited to logistics planning and preparations, course payment collection, F&B arrangements and gather course participants' feedback.
  • Handle purchase and work requisition processes, from calling suppliers for quotation to submitting invoices to Finance for payment.
  • Undertake administrative tasks such as prepare statistical reports, update budget utilization and inventory databases.
  • Liaise with cross departments and vendors to ensure prompt maintenance of equipment, consistent supply of comsumables, and upkeep cleanliness of CREST.
  • Support department operations and work closely with O&G clinics, clinicians and embryologists.
  • Perform any other duties assigned by Reporting Officr.

• Secondary Responsibilities:
  • Collect and despatch documents from / to areas within the hospital premises.
  • Requisite, control and maintain good utilisation of office supplies within CREST.

Job Requirements:

• Minimally 'A' Level or Diploma from any discipline.
• At leaset 1-2 years of administrative and clerical working experience.
• Well versed in Microsoft Word, Excel and PowerPoint.
• Have good understanding of accounting and figures.
• Meticulous with strong organisation skills, good communication and interpersonal skills.
• Good command of English, language, with good communication and interactive skills.
• Able to multi-task and work independently under minimal supervision.
• A good working attitude, initiative and flexibility are essential.
• Willing to work weekends and public holidays when operationally required.