Assistant Manager, Faculty Recruitment

The Assistant Manager, Faculty Recruitment, will be part of the HR team supporting the recruitment of faculty members. This position focuses on providing comprehensive administrative support for faculty searches across various Colleges. The role aims to streamline the recruitment process, ensuring that the University meets its faculty hiring goals in a timely and efficient manner.

Support and Manage Faculty Search Process

• Assist the School HR Business Partner in coordinating with the Dean, Chair, and School Search Committee (SSC) to manage all aspects of faculty recruitment

• Plan, monitor, and track the status of each assigned faculty search to ensure deadlines are met

Initiate Faculty Search

• Collaborate with Deans and Chairs to establish and appoint School Search Committees

• Obtain approval for projected recruitment-related expenses

• Draft Job Descriptions and work with HR Shared Services to post job advertisements on appropriate internal and external platforms

Facilitate Candidate Shortlisting and Evaluation

• Coordinate with shortlisted candidates to collect CVs and dossiers

• Request and manage references for shortlisted candidates

• Maintain comprehensive records of SSC evaluations for each applicant

• Arrange campus visits and interviews for top candidates

• Review and ensure the accuracy of search reports submitted by SSCs, confirming they meet policy standards.

• Compile all documentation required for submission with the search report

Approval and Selection Process

• Prepare and draft the Chair’s and Dean’s reports on selected candidates

• Facilitate obtaining approval from the Chair and Dean for the final candidate

• Collate and submit dossiers and reports necessary for the University’s approval process for the selected candidate.

Key Requirements

• Degree with at least 2-4 years of experience in human resources or general administration roles; Candidates with prior experience of working in an educational or academic environment would have an added advantage.

• Highly attentive to details, possess the ability to multi-task and to manage deliverables under tight timelines

• Strong verbal and written communication skills; ability to interact effectively with diverse stakeholders

• Strong attention to detail and accuracy in documentation and report writing

• Flexibility to adapt to changing priorities and evolving HR needs

• Detail-oriented, with a strong focus on teamwork and a service-oriented approach

Please note that successful candidates will be offered a 3-year contract with full benefits at the first instance. Subject to candidate’s good work performance and the University’s prevailing guidelines, he/she can look forward conversion into a permanent appointment. Appointment titles (i.e. Senior Executive /Assistant Manager etc) offered will commensurate with candidate’s background and prior work experience.

We regret that only shortlisted candidates will be notified.