HR Operations & Payroll Specialist

Position Summary

The HR Operations & Payroll Specialist will be responsible for providing a full range of HR operations duties and support, including benefits administration, payroll and others.

Role and Responsibilities

HR Operations

• Manage pre-boarding and on-boarding of new hires including temporary and permanent employees. This includes setting up profiles in the HR system, benefits enrolment, reporting details email, etc.
• Manage the off-boarding process including issuance of letters and payroll management.
• Handle work pass renewal and applications
• Prepare and issue employment certification letters including visa letters, certificates of service, reference checks, etc.
• Maintain and manage personnel data in e-file database, HRIS, and other authorities’ portals.
• Manage the medical, insurance and welfare benefits for the employees, and ensure vendors deliver against their agreed SLAs and with high levels of quality and customer experience.

Payroll Operations

• Handle all regular and off-cycle payroll operations including validation and approvals, in close collaboration with Finance and HR Shared Services Centre
• Ensure correct data entry and calculations required for payroll processing
• Handle payroll recharges between entities as and when necessary
• Prepare timely payroll reports for regular reporting, internal and external audit
• Ensure compliance with statutory reporting and filing requirements
• Engage with employees to resolve any payroll issues
• Support in all payroll-related projects and duties to ensure continuous improvement in payroll procedures
• Keeping abreast of various employment laws, and HR market trends and making recommendations to ensure market competitiveness and compliance

Skills and Qualifications

• Minimum Diploma in HR/ Finance/ Accounting in a relevant discipline
• Minimum 3 years of payroll experience in a related field is required
• Possess hands on experience with work pass application and renewal
• Proficient in labour laws, payroll & tax regulations in Singapore
• Strong numerical aptitude and attention to details
• Strong sense of responsibility and urgency to handle confidential information and tasks in a timely manner
• Must have: Strong proficiency on Excel (Knowledge of Macro is a plus)
• Experience with Workday is an advantage

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