Junior Personal Assistant cum Business Development Executive

Job Responsibilities:

Correspondence and Communication:

• Manage incoming and outgoing correspondence, including emails, letters, and phone calls, and prioritise messages appropriately.
• Draft and prepare official correspondence, reports, and presentations as required.
• Ensure effective communication with all stakeholders.

Calendar Management and Administrative Support including:

• Coordinate travel arrangements and accommodation for staff members attending conferences, workshops, or other events.

Meeting and Event Coordination:

• Arrange and coordinate meetings, workshops, and other events, including venue bookings, catering, and logistics.
• Prepare meeting agendas, take minutes, and distribute them to relevant stakeholders.
• Follow up on action items and ensure timely completion.

Confidentiality and Data Management:

• Handle confidential and sensitive information with discretion and maintain a high level of confidentiality at all times.
• Maintain accurate and up-to-date records, databases, and filing systems, both electronically and in hard copy.

Business Development:

• Prospect and qualify new leads through various channels, such as cold calling, email marketing, and attending industry events.
• Develop and implement effective sales strategies to convert leads into paying customers.
• Deliver compelling presentations and proposals that highlight the value of our products or services.
• Negotiate contracts and pricing with clients to ensure profitability.
• Build and maintain strong relationships with clients to ensure satisfaction and retention.
• Conduct market research and stay up to date on industry trends to identify new business opportunities.
• Prepare and deliver sales reports and presentations.
• Collaborate with other departments, such as marketing and product development, to ensure a seamless customer experience.

Ad-hoc matters and responsibilities:

• Able to assist President whenever needed not limited to or restricted by working days / hours and etc.
• Able to travel within a short notice period.
• Attend to overseas clients and associates when required.

Job Requirements:

• High school diploma or equivalent; additional qualifications in office administration or related fields are a plus.
• Proven experience as a personal assistant, executive assistant, or in a similar administrative role.
• Excellent organisational and time management skills, with the ability to prioritise tasks and work under pressure.
• Strong verbal and written communication skills, with attention to detail.
• Proficient in using office software, including word processing, spreadsheet, and presentation applications.
• Discretion and ability to handle sensitive information with confidentiality.
• Strong interpersonal skills and the ability to work effectively as part of a team.
• Flexibility and adaptability to manage multiple tasks and changing priorities.
• Willing to travel on short notice. Involves traveling 30% of your time.