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Key Responsibilities:
1. Office Management
- Maintain office supplies and inventory; place orders as needed.
- Organize and maintain files, records, and documents both digitally and physically.
- Coordinate office operations and procedures to ensure efficiency.
2. Communication and Correspondence
- Answer and direct phone calls, emails, and other inquiries.
- Assist in handling communication with clients, vendors, and stakeholders.
3. Data Entry and Documents
- Enter and maintain data in company databases, spreadsheets, and management systems.
- Monitor items with expiry date and ensure renewal is done to avoid lapses.
- Verifying of non-trade invoices for payment processing.
- Ensure that all equipment records are updated at all times.
4. Customer Service
- Greet and assist visitors or clients with professionalism.
- Provide general assistance to staff, visitors, and executives as needed.
5. Event and Meeting Coordination
- Organize and manage company events, meetings, and conferences.
- Ensure smooth logistics for events.
6. Team Support
- Provide administrative support to other team members or departments as necessary.
- Assist in various projects, ensuring deadlines are met and tasks are completed on time.
Requirements:
- N Level/ O Level/ Nitec in Business Administration
- Minimum 1 year of administrative or office support roles
- Strong organizational and multitasking skills
- Good verbal and written communications skills
- Proficient in Microsoft Office (Word, Excel, Powerpoint)
- Strong attention to detail and able to work independently
- Positive attitude, professional demeanor, and team-oriented mindset
- Able to handle pressure and work in a face paced environment
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