Administrator

Job Summary:

The administrator plays a critical role in the day-to-day operations of an organization. The position involves performing various administrative and clerical duties to ensure the efficient operation of the office, supporting senior management, and assisting with a variety of projects as needed.

Key Responsibilities:

1. Office Management:

   • Oversee the smooth running of office operations.

   • Manage office supplies, equipment, and other resources.

   • Maintain a clean, organized work environment.

   • Coordinate meetings, schedules, and appointments for the team or management.

2. Communication & Correspondence:

   • Answer and direct phone calls, emails, and other forms of communication.

   • Handle inquiries and provide information to internal and external stakeholders.

   • Prepare and edit correspondence, reports, and other documents.

3. Data Entry & Record Keeping:

   • Maintain and update databases, records, and files (both physical and digital).

   • Enter, store, and retrieve data from organizational systems.

   • Ensure the security and confidentiality of sensitive information.

4. Scheduling & Calendar Management:

   • Manage and coordinate calendars for meetings, appointments, and events.

   • Arrange travel and accommodation for staff or management.

   • Set up meeting rooms and handle any required logistics for events.

5. Financial & Budget Support:

   • Assist in budget management and processing of invoices, expenses, and payments.

   • Monitor and track spending and assist in financial reporting.

6. Human Resources Support:

   • Assist with recruitment, onboarding, and training processes.

   • Maintain employee records and manage timesheets.

   • Support staff with HR-related inquiries and administrative tasks.

7. Project Assistance:

   • Help with the planning, coordination, and execution of projects.

   • Maintain project schedules, track milestones, and assist with the completion of tasks.

   • Collaborate with other departments to ensure smooth project workflows.

8. Reporting & Document Preparation:

   • Prepare reports and presentations for management or meetings.

   • Assist in preparing documentation for audits, meetings, or regulatory purposes.

Skills & Qualifications:

• High school diploma or equivalent required (Associate’s degree or higher preferred).

• Proven experience as an administrator, office manager, or in a similar role.

• Strong organizational skills and attention to detail.

• Excellent communication (written and verbal) and interpersonal skills.

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and office equipment.

• Ability to multitask and work independently.

• Strong problem-solving skills and ability to prioritize tasks effectively.

Working Conditions:

• Full-time, in-office or remote (depending on the company).

• Typical work hours: Monday to Friday, 9 AM to 5 PM (may vary depending on business needs).

• May require occasional overtime or weekend work for special projects.

Salary:

• Salary typically depends on experience, location, and company size, with competitive benefits packages.

• Looking for candidates available to work:
  • Monday: Morning, Afternoon, Evening
  • Tuesday: Morning, Afternoon, Evening
  • Wednesday: Morning, Afternoon, Evening
  • Thursday: Morning, Afternoon, Evening
  • Friday: Morning, Afternoon, Evening
• 1 year of relevant work experience required for this role
• Work visa can be provided for this role
• Expected salary: $2,000 - $2,300 per month