Office Administrator

Key Responsibilities:

Office Administration:

• Office Operations: Ensure seamless daily office operations, including supply management, equipment upkeep, and coordination of office services.

• Interdepartmental Liaison: Facilitate collaboration between internal departments, ensuring effective communication flow.

• Event & Meeting Management: Coordinate internal and external events, meetings, and visits, including logistics and hospitality arrangements.

• Document & Records Management: Maintain an organized system for contracts, reports, and key documents, ensuring easy access and tracking.

• Expense Management: Track and manage office and administrative budgets, ensuring timely reporting on expenditures.

Travel & Logistics:

• Travel Planning: Arrange all aspects of the CEO’s travel, including flight bookings, accommodation, transport, and visa processing.

• Regional Executive Support: Provide travel assistance to other senior executives as necessary.

Competencies & Experience:

• Experience: Minimum 5 years of experience in a similar role within the company or a comparable organization, with a strong focus on executive support and office administration.

• Skills: Strong organizational and time-management skills, with the ability to manage multiple tasks effectively.

• Software: Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook). Familiarity with internal tools and systems is advantageous.

• Communication: Excellent communication skills in English (both written and verbal). Regional language proficiency is an advantage.

• Teamwork: Ability to collaborate with regional and cross-functional teams, maintaining a professional and approachable manner.

• Looking for candidates available to work:
  • Monday: Morning, Afternoon, Evening
  • Tuesday: Morning, Afternoon, Evening
  • Wednesday: Morning, Afternoon, Evening
  • Thursday: Morning, Afternoon, Evening
  • Friday: Morning, Afternoon, Evening
• 2-3 years of relevant work experience required for this role
• Working rights required for this role
• Expected salary: $2,500 - $3,500 per month