HR & Admin Support (Part Time)

Summary: Support the HR & Admin department by performing administrative and clerical tasks to support HR & Admin procedures and policies. Implement and execute HR administrative processes. May take ownership and work independently within assigned tasks and areas. This role will be based in Tuas, Singapore and reporting to HR Business Partner. This role will be a part time position, 4 working days per week.

Responsibilities:

• Manage government-related processes such as visa applications, letters for governments, etc.
• Liaise with external suppliers for reservation services such as hotels, caterers, logistics/transportation and so on.
• Assist in maintaining records of processed documents and files.
• Responsible for office supplies, stationary, pantry items or other material
• Provide administration support for document management.
• Company vehicles management: Monitoring vehicle road tax and VPC, arranging for car inspection to ensure good condition and assisting in purchase of new vehicles and car bidding process.
• Manage cleaners to ensure cleanliness & hygiene of the working premise.
• Assist in HR-related projects or tasks to ensure smooth implementation.
• Any other ad-hoc HR & Admin matters.

What We Look For:

• Positive working attitude.
• Good interpersonal and communication skills.

Personal Qualities:

• Acts on own initiative, makes things happen and accepts responsibility for the results.
• Uses a methodical and systematic approach; plans ahead, defines clear priorities and allocates resources effectively.
• Creates a stable and re-assuring work atmosphere; supports and encourages team in difficult times; is firm and reliable.
• Communicates in a clear, precise and structured way; speaks with authority and conviction; presents effectively.
• Co-operates well with others; shares knowledge, experience and information; supports others in the pursuit of team goals.
• Adheres to company rules and procedures; executes plans with commitment and determination; achieves high quality results.

What We Offer:

• Competitive compensation and benefits.
• Continuous learning opportunities and training activities through on-the-job training and our in-house learning Jotun Academy.
• Career development opportunities across multiple disciplines and geographies.
• Leaders who focus on engaging and enabling their team, proven by consistently high employee feedback scores.
• A supportive and inclusive company culture where you can be your authentic self.
• A focus on having fun together through team buildings and social activities.