Registrar/Academic Assistant - Teaching & Learning

We are inviting interested applicants who are good team players, enthusiastic, service-orientated, and professionally competent to join our dedicated team.

Responsibilities:

Teaching & Learning Support

• Assist in managing textbooks and curriculum resources
• Coordinate with the Director of Teaching & Learning for in-service days and track teacher professional development records
• Support standardized testing preparation and implementation
• Ensure course information is updated annually in PowerSchool and Atlas, including reporting standards
• Complete special projects as assigned by the Director of Teaching & Learning

Student Records Management

• Create, activate, and deactivate student records in PowerSchool, maintaining accurate enrollment data
• Ensure admission records are complete and properly filed digitally
• Maintain report cards and transcripts in student files
• File test scores (MAP, PSAT) in a timely manner
• Distribute student records upon request (e.g., Certificate of Enrollment, report cards, transcripts)
• Process student withdrawals, completing cumulative files
• File all required documentation in student records as per policies
• Assist with data gathering and generating administrative reports
• Update and maintain current student visa information

Other Responsibilities

• Participate in school community activities
• Assist the Teaching and Learning Team for day to day tasks and events
• Perform other related duties as required and assigned

Please note: This is an in-person position with a year-round schedule.

Qualifications:

• Bachelor's degree (minimum)
• Excellent interpersonal skills and team player mentality
• Strong problem-solving, documentation, and organizational abilities with keen attention to detail
• Effective communication skills, both verbal and written, in English
• Proficiency in Google Suite products (preferred)
• Experience with PowerSchool (preferred)
• Self-starter with a growth mindset
• Community-minded approach to work
• Ability to lift textbooks and navigate stairs

Physical Requirements:

• Must be able to lift and carry textbooks
• Capable of walking up and down stairs