Executive Assistant / Admin

About HeLa Labs:

HeLa Labs is a dynamic team focused on building transformative Web3 technology. Our mission is to create a secure layer 1 blockchain designed for real-world adoption. We are seeking a detail-oriented and proactive EA/Admin to support various administrative functions within our organization.

Key Responsibilities:

• CEO Scheduling: Manage and coordinate the CEO's calendar, scheduling meetings, appointments, and travel arrangements as needed.
• Payroll Administration: Assist with the payroll process by ensuring accuracy in employee data and timely processing of payments in coordination with the HR department.
• Human Resource: Posting a job, screening the resumes and arranging Interview.
• Visa Coordination: Manage visa applications and renewals for employees, ensuring compliance with local regulations, in collaboration with HR.
• Corporate Secretary Duties: Support the corporate secretary in preparing necessary documents and obtaining signatures for compliance and governance matters.
• Account Opening Support: Facilitate the account opening process for new employees, ensuring all necessary documentation is completed and submitted, coordinating with HR as needed.
• Documentation Management: Organize and maintain records, files, and documents efficiently.
• Office Administration: Perform general administrative duties such as filing, managing office supplies, and ensuring smooth office operations.
• Travel Arrangements: Coordinate and arrange travel logistics for the CEO and other team members, including booking flights, accommodations, and transportation.

Requirements:

• Diploma in Business Administration or a related field.
• Bilingual in English and Chinese is a must.
• Minimum of 2 years of administrative experience in a corporate environment.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Ability to prioritize tasks and manage multiple responsibilities effectively.
• Positive attitude and willingness to learn and grow within the organization.

What’s in it for You?

• Competitive salary package.
• Opportunity to work in an innovative and rapidly evolving industry.
• Career advancement opportunities within a growing organization.
• Engage with a supportive and collaborative team environment.
• Experience a dynamic workplace culture that values diversity and inclusion.

Sounds like you? Please apply today!