Admin Assistant (3 Months Contract)
$ 60,000 - $ 72,000 / month
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- Opportunities for professional growth
- A collaborative and diverse work environment.
- Answer incoming calls on the main line
- Manage meeting room bookings to avoid overbooking, keep rooms tidy, and restock supplies.
- Bring visitors to the meeting room and serve drinks to them when pantry staff is unavailable.
- Monitor and respond to emails in the Singapore Reception inbox.
- Set up meeting rooms for events/training.
- Keep the reception counter and waiting area clean and organized.
- Assist visitors with photocopying, printing, taxi booking, and restaurant reservations.
- Handle catering requests for internal and client meetings.
- Organize monthly office drinks and office lunches.
- Assist in event management and decorate the office during festive periods.
- Coordinate with vendors for corporate hotel rates and travel arrangement
- Manage outgoing mail/courier and distribute incoming mail; monitor postage use and petty cash for postal purchases.
- Collect and process monthly vendor invoices for approval and payment.
- Oversee the entire office, liaise with building management for maintenance issues, order pantry and stationary supplies.
- Manage issuance and record-keeping of security passes for staff and visitors.
- Be involved in ad-hoc admin and office duties
- Has 5 years of receptionist and office admin experience in financial services and investment firms
- Strong business acumen, multitasking skills, with the ability to manage administrative tasks, support management team, and ensure smooth office operations.
- Strong stakeholder management skills and able to work with stakeholders of different levels
- Team player, work independently, take the initiative, and adapt to evolving responsibilities.
- Proficient in managing schedules, multitasking, and handling confidential matters professionally.
- Proficiency in MS Office
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