Operations Administrative Support (F&B)
Salary undisclosed
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About the role
This position will be responsible for the day-to-day administrative duties/tasks in Finance and HR to ensure the smooth and efficient running of our F&B operations. He/She will also require to liaise with colleagues from HQ China to explain and manage certain work processes.
What you'll be doing
Confirm sales transactions in the POS/BOH system and work with our China HQ Finance team to reconcile any discrepancies.
Submission of monthly GTO report.
Verify with merchant service team to address any discrepancy, overcharge and undercharge issues.
Monitor and follow-up on inbound and outbound payment.
Process billings and categorise costs accordinglywith clarification as required by China HQ Finance team.
Assist in annual audits and internal control reviews.
Assist in all finance-related matters including maintenance of the finance records, reconciliation, and managing the administration of finance processes.
Handle all administrative duties relating to HR matters and claims.
Manage work passes related issues such as application, renewal, cancellation etc.
Assist in submission of government surveys and other statutory submissions.
Ensure insurance claims are submitted promptly in portal and timely renew of insurances policies.
Maintain, up-to-date and filing records and profiles in the HR system and MOM portal.
Maintain and verify timesheets, attendance and leaves balance for all staff.
Prepare letters and internal announcements as and when required.
What we're looking for
At least 3 to 5 years of work experience related to Finance/HR, preferably in the F&B industry
Excellent communication and interpersonal skills, with the ability to interact with stakeholders at all levels
Strong organisational and time management skills, with the ability to prioritize tasks and meet deadlines
Proficient in MS Office Suite and other office software
Attention to detail and a problem-solving mindset
Ability to work independently and as part of a team
This position will be responsible for the day-to-day administrative duties/tasks in Finance and HR to ensure the smooth and efficient running of our F&B operations. He/She will also require to liaise with colleagues from HQ China to explain and manage certain work processes.
What you'll be doing
Confirm sales transactions in the POS/BOH system and work with our China HQ Finance team to reconcile any discrepancies.
Submission of monthly GTO report.
Verify with merchant service team to address any discrepancy, overcharge and undercharge issues.
Monitor and follow-up on inbound and outbound payment.
Process billings and categorise costs accordinglywith clarification as required by China HQ Finance team.
Assist in annual audits and internal control reviews.
Assist in all finance-related matters including maintenance of the finance records, reconciliation, and managing the administration of finance processes.
Handle all administrative duties relating to HR matters and claims.
Manage work passes related issues such as application, renewal, cancellation etc.
Assist in submission of government surveys and other statutory submissions.
Ensure insurance claims are submitted promptly in portal and timely renew of insurances policies.
Maintain, up-to-date and filing records and profiles in the HR system and MOM portal.
Maintain and verify timesheets, attendance and leaves balance for all staff.
Prepare letters and internal announcements as and when required.
What we're looking for
At least 3 to 5 years of work experience related to Finance/HR, preferably in the F&B industry
Excellent communication and interpersonal skills, with the ability to interact with stakeholders at all levels
Strong organisational and time management skills, with the ability to prioritize tasks and meet deadlines
Proficient in MS Office Suite and other office software
Attention to detail and a problem-solving mindset
Ability to work independently and as part of a team
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