Personal Assistant to Managing Director
Salary undisclosed
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Key Responsibilities
- Provide comprehensive administrative support to the Managing Director, including managing calendars, scheduling appointments, and organising meetings.
- Take detailed meeting minutes, distribute them to relevant parties, and follow up on action items to ensure timely completion.
- Serve as the primary point of contact between the MD and internal/external stakeholders, including legal representatives, consultants, and brand managers, handling correspondence, including emails, letters, and phone calls
- Draft, review, and manage legal and business documents, ensuring compliance with relevant regulations and internal policies.
- Manage confidential correspondence, draft emails, and prepare contracts as necessary.
- Assist in preparing reports, presentations, and meeting materials, with a focus on business and legal aspects of the company’s operations.
- Leverage strong business acumen to support decision-making, provide insights into business strategies, and manage projects across different brands.
- Conduct legal and business research, compile data, and generate reports to support the MD's business initiatives and compliance with industry regulations.
- Maintain confidentiality in handling sensitive legal, financial, and business matters.
- Liaise with department heads and brand teams to ensure smooth day-to-day operations across multiple brands.
- Coordinate and handle all travel arrangements, including flights, accommodations, and itineraries for business and personal trips.
- Handle ad-hoc duties as assigned.
- Bachelor’s Degree in Business Law or related field is essential.
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar role, preferably supporting senior executives in a corporate environment.
- Strong business acumen with the ability to understand and contribute to the company's business strategy.
- Familiarity with legal documentation and business processes, with the ability to interpret contracts and regulatory documents.
- Excellent organisational and multitasking abilities, with keen attention to detail.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
- Ability to manage time effectively and work independently in a fast-paced environment.
- High level of professionalism, discretion and confidentiality are a must.
- Flexibility to travel and manage urgent matters outside regular office hours.
- Ability to multitask and prioritise tasks effectively.
- Strong attention to detail and problem-solving skills.
- Ability to adapt to changing priorities and work efficiently under pressure.
- Competitive salary and benefits package.
- Opportunity to work closely with senior leadership.
- A supportive and collaborative work environment.
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