HR & Admin Executive

Key Responsibilities

Foreign Worker HR Responsibilities

• Maintain accurate daily attendance record of foreign workers.
• Track and manage foreign workers movement, including medical leave, annual leave, home leave, and training courses.
• Manage dormitory needs, ensuring cleanliness and handling contract renewal or relocation as necessary.
• Handle Coretrade and CSOC applications and updates for foreign workers. Work Permit management including application, renewal and cancellation.
• Manage foreign workers related matters such as Security bonds, OFWAS, PCP, and air ticket bookings.
• Facilitate smooth on-boarding and off-boarding processes for foreign workers.
• Preparing of monthly reports related to HR & Admin.
• Any ad-hoc duties as assigned.

Administrative Duties

• Scan and file hard copy document, invoices and payment vouchers.
• Issue purchase orders and tax invoices accurately and promptly.
• Monitor company vehicle road tax, inspection deadlines, and insurance policies to ensure compliance.
• Manage compliance with company lorry insurance, inspection, and road tax requirements.
• Maintain inventory records and coordinate issuance of delivery orders as needed.
• Collaborate with the procurement department to forecast inventory needs and supplies.
• Answer incoming phone calls and greet office visitors professionally.
• Maintain overall office cleanliness and organization.
• Stock and manage office pantry supplies.
• Oversee inventory and ordering of office stationery supplies.
• Assist in coordinating company events and activities.

Qualifications and Skills

• Proven experience in administrative role, preferably with exposure to HR function.
• Strong organizational skill with attention to detail.
• Ability to handle confidential information with discretion and integrity.
• Strong problem-solving skills and ability to prioritize tasks effectively.
• Tenacity to thrive in a challenging environment.
• Proactive approach and ability to work both independently and collaboratively.
• Excellent communication skill, both verbal (Mandarin & English speaking clients & contractors etc) and written.
• Proficiency in MS Office (Word, Excel, Outlook) and HR software systems.