HR Executive

Job Responsibilities:

Duties include but not limited to:

Recruitment & Onboarding:

• Manage the end-to-end recruitment process, including job postings, screening, interviewing, selection and application of work passes where necessary
• Conducting background checks on potential new hires
• Drafting new employee contracts with accurate information
• Coordinate new hire orientation and onboarding programs to ensure a smooth integration for new employees
• Streamlining onboarding and induction programs for new employees
• Communicating with relevant department especially IT department for creation of new hires account

Offboarding:

• Computation of leavers final leave balance and liaising with payroll side for final salary
• Conducting exit interviews
• Communicating with relevant departments especially IT departments for deactivation of resigned staffs account
• Processing leavers exit clearance including cancellation of work passes where necessary

Employee relations:

• Serve as a point of contact for employee concerns, addressing issues with confidentiality and professionalism
• Promote a positive work environment including being part of the organizing team for employees activities and events.
• Take charge of the annual renewal of employee medical insurances

Performance Management:

• Assist in the development and implementation of a performance appraisal system
• Support the Head of HR, managers and employees in addressing performance issues

HR Administration and Compliance:

• Ensure compliance with labour laws and company policies
• As part of the HQ HR Team, assist in overseeing the overseas offices (mainly Taiwan and offshore countries) and ensure compliance with the labour laws and policies there
• Maintain accurate employee records and handle HR administrative tasks, including checking of payroll reports and benefits administration.

HR Systems:

• Performing main admin role for HR systems (mainly BambooHR and Infotech)
• Ensure all information on the systems are up-to-date
• Liaising with vendors when necessary for troubleshooting and rectification of issues
• Addressing employees queries and issues with the HR systems

Other ad-hoc tasks as required including covering of receptionist duties when they are on leave.

Take up the role as a fire warden (participating and taking charge in fire drills).

Job Requirements:

• Minimum a Diploma in Human Resource or relevant fields
• At least 3 years of experiences as a Human Resource personnel with relevant experiences
• Understanding of employment laws and HR practices
• Candidates with HR systems experiences (BambooHR, Infotech) will be an added advantage
• Ability to maintain confidentiality and handle sensitive information
• Able to switch between working independently and as a team
• Good interpersonal and communication skills
• Flexible and able to handle changes effectively