Administration Officer/Receptionist

Position Summary:

We are seeking a dynamic Administrative Officer / Receptionist to handle a diverse range of responsibilities. This role involves managing reception duties, optimizing office functions, and overseeing our internal fleet of vans and lorries. You will coordinate office services, maintain vendor relationships, track budgets, and ensure smooth fleet operations. If you’re looking for a varied role where no two days are the same, this could be the opportunity for you.

Key Duties:

• Fleet Management: Take full ownership of the company’s vehicles, including tracking maintenance schedules, fuel usage, and ensuring compliance with all road safety regulations. You’ll ensure that vans and lorries are operating efficiently, with minimal downtime.
• Vendor and Contract Coordination: Manage utility contracts and external service providers (cleaning, maintenance, security, etc.), ensuring high service standards and cost control.
• Front Desk Duties: Serve as the primary point of contact for visitors and clients, providing a professional and welcoming first impression. Manage phone calls, emails, and correspondence effectively.
• Office Operations: Oversee the day-to-day operations of the office, ensuring it runs smoothly. This includes ordering supplies, organizing files, and maintaining common areas.
• Budgeting and Reporting: Monitor expenditures related to office services and fleet management. Prepare and submit regular reports to management, providing insights into office and fleet performance.

What We’re Looking For:

• Proven experience in office administration, preferably with exposure to fleet management.
• Excellent organizational and time-management skills with the ability to handle multiple priorities.
• Proficiency in Microsoft Office, especially with spreadsheets for tracking expenses and generating reports.
• Strong communication skills, both written and verbal.
• Experience in managing vendor contracts or service agreements is advantageous.

Personal Attributes:

• A team player with the ability to work independently.
• Strong attention to detail and a proactive problem-solver.
• Friendly and approachable with a customer-focused attitude.

Hours: Monday to Friday (9 AM – 6 PM)

Salary: SGD 1,800.00

Job Types: Full-time, Permanent

Schedule:

• Day shift

Experience:

• Administrative Officer / Receptionist: 3 years (Preferred)

Work Location: In person