Procurement Executive

UWCSEA East Campus has a vacancy for Procurement Executive to start from November 2024.

Reporting to the Assistant Procurement Manager, the Procurement Executive will collaborate with team members to secure efficient and compliant purchases for all transactions for the College. While primarily based at the East campus, occasional travel to the Dover campus may be required.

Main Responsibilities

• Responsible for sourcing, negotiating, and purchasing goods or services from both local and overseas Suppliers; Evaluate Suppliers’ quotations to ensure that they are compliant with the requirements provided by the requesting department; Negotiate with Suppliers to secure the best possible outcome for the College
• Develop strong relationships and build trust with stakeholders in the College to understand business needs to build solutions to manage purchases; Assist in resolving supply, quality, service, and invoicing issues between Suppliers and internal stakeholders
• Advise/train all staff members on Procurement Policy, providing expert guidance on relevant processes and expectations of purchasing behaviour; Advise internal and external stakeholders on issues regarding General Terms & Conditions of the College
• Diligently performing daily operational procurement processes such as planning, issuing, and following up on Purchase Orders, ensuring all purchase requisitions are verified and approved according to the delegation of authority policy
• Discover reliable and well-priced suppliers, initiate and develop business partnerships to foster efficient and effective integration with the College’s needs
• Guide requestors to ensure that all requirements and scope of works are clearly defined before sourcing from the market
• Assist with any other duties, tasks or jobs with similar levels of responsibility and complexity to the assigned job grade as may be reasonably requested by the line manager and/or the College

Person Specifications

• Minimum Qualification: Business-related Degree, ideally in Procurement, Quantity Surveying, Building/Estate Management, or Engineering. Fresh graduates are welcome to apply
• Minimum 1-2 years of working experience in similar positions, preferably in a fast-paced working environment
• Candidates who do not meet the minimum qualifications may still be considered based on relevant experience
• Able to think logically and formulate processes
• Strong analytical and negotiation skills with an attention to detail and meticulous with numbers
• Familiar working with Google Suite, Microsoft Office, and/or Mac OSX productivity apps with excellent written and spoken English
• Able to work well with both external and internal stakeholders
• A positive work attitude and a high level of integrity is essential
• Able to work cohesively in a team-based environment as well as independently
• Able to multi-task and deliver results in a multicultural environment

Applications

Apply via our job portal by Wednesday, 30 October 2024 23:59hrs Singapore Time

The UWC Mission is to make education a force to unite people, nations and culture for peace and a sustainable future. We are committed to creating a community in which all members feel safe and secure, and know that their authentic selves and individual differences are accepted with respect and care. At UWCSEA, we acknowledge that diversity, equity, inclusion and justice (DEIJ) is an ongoing and evolving process and strive to create and sustain a sense of belonging for all members of our community, past, present and future. All qualified applicants, including those who identify as a part of marginalised group(s) and individuals with (dis)abilities are all encouraged to apply. Our school is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices and all appointments are subject to interview, satisfactory references, identity and criminal record checks.

Job Type: Full-time

Schedule:

• Day shift
• Monday to Friday

Work Location: In person