Business Assistant

Responsibilities

Provide comprehensive administrative support for the President, including managing professional and personal scheduling, agendas, client management, and other company logistics

Coordinate complex scheduling and calendar management across multiple time zones, as well as content and flow of information to senior executives

Manage senior executives’ travel logistics and activities, including accommodation, transportation, meals, and claims

Provide administrative and office support, such as draft, edit, and proofread internal and external correspondences, refine filing systems and contact databases

Maintain professionalism, strict confidentiality and discretion with all materials related to the company and employees

Organize team communications and plan events, both internal and off-site

Required skills and qualifications

Three or more years of experience in an administrative role reporting directly to upper management. Familiarity with the technology and/or marketing sectors are preferred.

Excellent written and verbal communication skills in English and Mandarin Chinese, as the role requires close coordination with counterparts in China headquarters.

Strong time-management, multi-tasking skills, and an ability to organize and coordinate multiple concurrent projects

Proficiency with office productivity tools and an aptitude for learning new software and systems

Flexible team player, willing to adapt to changes and unafraid of challenges