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Mailroom Associate

Salary undisclosed


Original
Simplified

This is a one-year contract with the option for renewal or conversion to a permanent position.

Key Responsibilities

General

  • Self-management
  • Sustain a working approach which is self-motivated, performing duties effectively and safely with a full understanding of the role
  • Be committed to working in order to support the best interests of Williams Lea and the client, contributing towards their goal

Customer Service Exhibit a professional and customer focused approach in all dealings with Investment Banking Division personnel

Operations
  • Sorting, distributing and collecting mail, newspapers and magazines (Internal and External)
  • Delivering Internal and external tracked items
  • Support simple Reprographics requests such as document copying, scanning, binding
  • Work closely with the Mailroom and Reprographics teams for urgent mail/print requests
  • Stock-take and order stationery and paper for department
  • Monitor status, top up paper/consumables of all copiers/printers/fax machines within department
  • To manage the department’s facsimile requirements, including collection and distribution
  • To maintain the department’s library of newspapers, periodicals and officials publications and to ensure that they are updated and filed as required
  • Package and label documents or other requested materials for local/overseas shipping or courier delivery
  • To make external dispatch runs within the CBD (City) area, or as instructed by the Office Manager, for official purposes only
  • Perform any other office administrative tasks assigned
  • To maintain a clean and tidy work area
  • Understand and comply with Health & Safety regulations in line with company’s and client’s Health and Safety Policies

Key personal attributes

  • Provide a high level of customer service in all activities, demonstrating pride and professionalism at all times
  • All telephone calls are answered within a specified timing, in a professional manner, and all client requests are followed through with professional approach
  • Understand the importance of the client’s request, discuss and agree to requests once understood
  • Provide other related value-add services – explore service improvements through innovations and use of technology
Key Competencies
  • Client Focus
  • Team skills

Summary of role requirements:
  • Looking for candidates available to work:
    • Monday: Morning, Afternoon, Evening
    • Tuesday: Morning, Afternoon, Evening
    • Wednesday: Morning, Afternoon, Evening
    • Thursday: Morning, Afternoon, Evening
    • Friday: Morning, Afternoon, Evening
  • 2-3 years of relevant work experience required for this role
  • Working rights required for this role
  • Expected salary: $2,000 - $2,200 per month