Administrative Assistant

Core Responsibilities:

• Liaising with attorneys, corporate services team, clients, and authorities for all general administrative tasks.
• Preparing reports, correspondence, and other documents.
• Creating and maintaining files and databases.
• Managing calendars and scheduling appointments, meetings, and travel arrangements.
• Other general administrative duties as assigned.

Reception Support:

• Attend to visitors and screen incoming phone calls before transferring to the relevant person.
• Coordinate the reservation of meeting rooms. To check with users the numbers of attendees and prepare beverages when necessary.
• Set up large team meetings, including organizing catering when needed
• Ensure meeting rooms are kept tidy and neat at all times.
• Manage equipment servicing schedule for office equipment, photocopier, water dispenser, etc
• Mail Room – Handle huge number of In & Out mails, record keeping, disseminating posts and faxes to respective personnel.

Banking Support:

• Liaising with banks, corporate services team, clients, for all banking matters.
• Document handling for all banking matters.

Requirements:

• Diploma/Degree holder in any field.
• 4-5 years’ prior relevant experience in a legal or related professional service environment is a plus.
• Excellent English language skills (oral and written) and confident to communicate well internally and with clients in multi-cultural, multi-level environment.
• Must be proficient with MS office (Word, Excel, PowerPoint) & PDF.
• Meticulous, deadline-driven and adaptive.
• Able to multi-task and work on a variety of projects at the same time.
• Team player with a positive working attitude.

Remuneration will commensurate with qualification and relevant experience.

Interested candidates are invited to email a detailed copy of their resume (including current & expected salaries).

(We regret that only shortlisted candidates will be notified)

• Looking for candidates available to work:
  • Monday: Morning, Afternoon, Evening
  • Tuesday: Morning, Afternoon, Evening
  • Wednesday: Morning, Afternoon, Evening
  • Thursday: Morning, Afternoon, Evening
  • Friday: Morning, Afternoon, Evening
• 2-3 years of relevant work experience required for this role
• Working rights required for this role
• Expected salary: $2,600 per month