Supply Chain Executive

Sales Forecast and Stock Replenishment

• Prepare the APO forecast file (stock on hand and incoming shipment), organize the meeting with the sales, marketing, and finance team to review the sales projection for the next 12 months, and ensure the correct input of sales forecasts into Anaplan.
• Meeting with the other entities' team to discuss and review the stock replenishment and forecast accuracy, etc.
• Create and send the Purchase order for stock replenishment.
• Prepare Monthly Stock Projection.
• Identify and resolve out-of-the-stock situation.

Inventory Management

• Generate bi-weekly EDI Stock Comparison report and send to 3PL to follow up for reconciliation.
• Liaison with sales and marketing teams on requirements and launching dates of promotional packs.
• Manage the purchase of dry material used in 3PL (imported label, brown carton, divider, carton tape & silica gel).
• Prepare incident reports for damaged shipments and follow up with other entities on compensations or other actions to close the cases.
• Manage QI inventories to ensure actions are taken to minimize the inventory and instructions given to 3PL are followed through. Propose to the Supply Chain Manager the next course of action.
• Monitor on accuracy of all system-related transactions. Solved any integration issues daily.
• Liaise with Finance on Goods-In-Transit prior to month-end closing.

Logistics/Warehousing Operations

• Process shipping documents and coordinate on shipment clearance to ensure after 3PL performed Goods Receipts upon goods reception, print the FI documents to ensure there is no price discrepancy before issuance of stocks. Follow up daily EDI messages to ensure Goods Receipts are correctly transmitted in SAP.
• Prepare and make all necessary arrangements for the stock returns to other entities.
• Be responsible for preparing duty payment proposals on the stipulated duty payment dates and sending them for processing. Follow up on the EDI messages to ensure Goods Receipts are correctly transmitted in SAP.
• Work with 3PL to conduct all the disposal of stock and Point of Sales Materials (POSM) in a proper manner. Document all the disposal evidence for audit purposes.
• Liaise with 3PL on all requests for repackaging, barcoding, etc.
• Checking on 3PL billing for Duty Paid/Duty-Free store rent, POSM storage costs, labeling, shipment-related billing, and any variance in view of high logistic costs must be explained.
• Raise PO for 3PL billing in a timely manner.
• Schedule and execution of quarterly cycle count and sample count on finished goods and POSM materials in the main storage warehouse and yearly stock count in any other external warehouse and liaise with the 3PL & Finance team (Financial Analyst) on the dates and time of stock-take. To consolidate final stock count reconciliation, ensure necessary adjustments in SAP for discrepancies, and follow up invoicing 3PL for any losses.

Material Set-Up in SAP

• Prepare material setup details in the Material Creation Summary prior to extension or creation in the Microsoft PowerApps system.
• Submit the request to the relevant team via Microsoft PowerApps on the new extension or creation and ensure the information is accurate at all times; circulate to the Finance team (Finance Analysis), Marketing team, and Supply Chain Manager. Escalating to the Finance team, and other entities for inaccuracies.
• Maintain handling & duties amount in SAP
• Request POSM photos from Brand Managers to upload on the intranet.
• Generate monthly Material Master Report for Finished Goods (including handling, duties, total cost, and sales text) and POSM (including Sales Text).
• General housekeeping and tidying up Material Master for Finished Goods/POSM to ensure the desired fields (e.g. profit center, division, purchasing group etc.) are set up correctly in the SAP system on an annual basis.

Other duties

• Manage the stock and cost in the Microsoft PowerApps system.
• Create and send Purchase Orders to other entities. Ensure all Purchase Orders are closed in the SAP system.
• To perform accurate and complete stock revaluation in SAP with the latest transfer prices.
• Involve and oversee any new supply chain-related project implementations.
• Perform any other duties as and when assigned by immediate superior.

Reports

• Generate monthly closing stock reports.
• Send and follow up with the 3PL on monthly stock reconciliation (SAP and non-inventories storer). To perform and complete reconciliation ensure all discrepancies are explained, adjusted, and invoiced to 3PL if needed.
• Follow up on the monthly 3PL KPIs meeting.
• Be responsible for any ad-hoc logistics or inventory report for reporting or budgeting purposes.
• Review & submit Monthly Sales Forecast Accuracy report.
• To prepare the open PO. Generate monthly Open PO for FG and POSM to indicate reasons for those not.

Requirements:

• Minimum 2-3 years’ experience in logistics and warehousing environment.
• Diploma in Logistics / Supply Chain Management
• Ability to work under pressure and in a fast-paced environment.
• Should possess a strong data mindset, demonstrating the ability to analyze, interpret, and leverage data-driven insights to inform strategic decisions.
• SAP knowledge.
• Good interpersonal skills.