Administrative Assistant

Responsibilities:

• Manage professional and personal scheduling for senior directors, including agendas, email, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as spreadsheet creation, maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Assist the Senior Leader in preparing for meetings by organizing materials, booking venues etc
• Conduct data collection and analysis, and prepare reports and presentation slides
• Organize engagement events by coordinating schedules and overseeing logistical arrangements
• Review and ensure timely processing of documents requiring the Senior Leader's approval
• Perform administrative tasks such as typing, filing, and photocopying of tender documents etc
• Prepare and submit expense claims
• Undertake additional responsibilities as assigned by the Reporting Officer