Part Time Administrator (3 days/week, Suntec/6 months)

Responsibilities:

• To support Business Team, responsible for ensuring the smooth operation of the team by managing administrative tasks, coordinating meetings, and facilitating communication within the team and with external stakeholders.
• Financial Administrative Support. Coupa: integration of contract, creation of new suppliers and processing purchase requests. Follow-up of supplier invoicing and budget. Provide support to organize RFPs (request for proposal processes): complete template, follow up on questions and organize bid defense meetings with internal partners.
• Manage and maintain the Business Leaders calendar including scheduling appointments, internal/external meetings, and conference calls. Coordinate travel itineraries, flights, hotel accommodations, rental car, and other travel needs.
• Manage internal communication and prioritization, including organizing and filtering email and messaging, flagging and managing action items and tasks, and holding key players accountable to priorities.
• Complete monthly expense submission and reconciliation for Business Leaders corporate credit card and out-of-pocket expenses.
• Provide general administrative support, including scheduling meetings, preparing reports, and maintaining records.
• Manage organizational communication, scheduling, and logistics for companywide events/meetings such as business review meetings and regional kick-off meetings.
• Prepare agendas for meetings, briefing materials, and presentations and take meeting minutes as needed.
• Provide event support and planning, including retreats, meetings, and staff events. This includes logistical research and planning, day-of support, and invoice/billing management.
• Support other functional areas and members of the organizations leadership team as needed.
• Vendor Contract Management
• KOL contracting
• Event Planning
  
  
  

Requirements:

• Bachelors degree in Business Administration, Healthcare Management, or a related field.
• Minimum of 2 years of experience in an administrative role, preferably in the healthcare or medical technology sector.
• Excellent organizational and time-management skills, strong written and verbal communication, proficiency in Microsoft Office Suite.
• Ability to work independently or as part of a team, strong attention to detail, problem-solving abilities, and the capacity to handle confidential information with discretion.
• 3 days per week, 6 months, MNC, Suntec.
• Job Reference: L494WYR5
  
  
  

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Kindly email your resume in a detailed Word format to [email protected]

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd

Tel: 6950 9754

EA Registration Number: R22110899

EA License number: 02C4944

EA Personnel: Celeste Wong Xin Yann