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Summary
Handle the daily operations of the office, including personnel and overall resources. Oversee the operation and management of administrative resources within a given area. Overall develop, execute, and maintain the administrative resources within the assigned area to obtain maximum efficiency, quality, service, and profitability for the organization.
Key Responsibilities:
1. Provide basic services to local employees, including the processing of onboarding and off-boarding, various visa applications, and the development of union activities.
2. Support tasks related to the daily operation of the office - meeting arrangements, visitor reception, etc.
3. Asset management, such as maintaining office equipment and office supplies.
4. Provide staff travel services, arrange staff quarters and hotel, and air-ticket booking.
5. Office space resources (office space) management.
6. Planning, evaluating, and optimizing the use of administrative resources to make them efficient and cost-effective.
7. Develop, review, and improve policies, systems, and procedures.
8. Develop strong relationships with cross-functional teams and departments.
9. Handle office and staff expense claims and filings.
10. Perform any other ad-hoc task as assigned.
Requirements:
1. Minimum Bachelor’s degree in a related field.
2. Minimum 2 years of well-rounded Admin exposure.
3. Well-versed in Admin-related policies and practices, equipped with local compliance and market knowledge.
4. Meticulous and accurate, flexible and adaptable in approach to work with the ability to multitask.
5. Able to complete and implement relevant tasks and policies better, without major deficiencies or errors.
6. Ability to communicate ideas more clearly with others and to get to the point so that others can easily understand.
7. Ability to organize a team in the field, coordinate internal and external relations, and accomplish more complex work objectives.
8. Fluency in Mandarin is a must
