Officer, Exhibitions And Museum Services (Temp 1 Year contract)
$ 3,000 - $ 3,000 / month
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Job Responsibilities
Manage the calendar of the Director, which includes scheduling of appointments and booking of meeting rooms
Support the Director in all administrative matters such as approval of requests via administrative system
Assist the Director in HR matters, including liaising with HR on the administrative processes associated with incoming hires
Assist with making business travel arrangements for the Director and other members of Programmes, Exhibitions and Museum Services
Assisting the Director in other duties, as directed
Reports and Meetings
Assist the Director in preparing materials for the museum’s the International Advisory Board (IAB), which involves ensuring Board Papers, with reports from each PEMS museum department, are prepared and passed to the Officer of Executive Initiatives on time, ahead of each meetings
Work together with the museum’s Senior Administrator and Officer of Executive Initiatives
Job Requirements
Education & Certification
No formal education required
Experience
Experience of working with software such as Salesforce, SAP and Ariba or similar systems
Experience of working in a cultural setting
Other Prerequisites
Some professional experience in a corporate administrative role
Competent in Outlook and Microsoft Office (Word, Excel, PowerPoint)
Proficient in spoken and written English language
Good communications skills, including good conversation manners in person, online and on the telephone
Experience of assisting a manager, including a working understanding of calendar management
A good team player who is willing to support the department, and all its team members
Strong self-motivation, initiative and a willingness to learn
Proactive in being continually aware and updated about developments within ArtScience Museum and Marina Bay Sands
Experience of minute-taking
A good appreciation of the mission and cultural context of ArtScience Museum
A well-groomed and professional appearance
Manage the calendar of the Director, which includes scheduling of appointments and booking of meeting rooms
Support the Director in all administrative matters such as approval of requests via administrative system
Assist the Director in HR matters, including liaising with HR on the administrative processes associated with incoming hires
Assist with making business travel arrangements for the Director and other members of Programmes, Exhibitions and Museum Services
Assisting the Director in other duties, as directed
Reports and Meetings
Assist the Director in preparing materials for the museum’s the International Advisory Board (IAB), which involves ensuring Board Papers, with reports from each PEMS museum department, are prepared and passed to the Officer of Executive Initiatives on time, ahead of each meetings
Work together with the museum’s Senior Administrator and Officer of Executive Initiatives
Job Requirements
Education & Certification
No formal education required
Experience
Experience of working with software such as Salesforce, SAP and Ariba or similar systems
Experience of working in a cultural setting
Other Prerequisites
Some professional experience in a corporate administrative role
Competent in Outlook and Microsoft Office (Word, Excel, PowerPoint)
Proficient in spoken and written English language
Good communications skills, including good conversation manners in person, online and on the telephone
Experience of assisting a manager, including a working understanding of calendar management
A good team player who is willing to support the department, and all its team members
Strong self-motivation, initiative and a willingness to learn
Proactive in being continually aware and updated about developments within ArtScience Museum and Marina Bay Sands
Experience of minute-taking
A good appreciation of the mission and cultural context of ArtScience Museum
A well-groomed and professional appearance