Temporary Executive (Secretariat Administration & Operations)
Interested applicants are invited to apply directly at the
Your application will be processed only if you apply via
We regret that only shortlisted candidates will be notified.
Job Description
Primary:
• Secretary to HoD, providing full administrative and secretariat support to HoD.
• Administrator for Faculty staff Annual Reviews, managing matters pertaining to (Appointment, Promotion & Tenure).
• Administrator for Peer Review (online system which is required for faculty re-appointments, P&T and MTAR). Work with HoD to nominate Department Evaluation Committee (DEC).
• Administer the Department general email account (ECE Dept Secretary), disseminate emails to all staffs, filter/redirect important emails to the relevant staff.
• Administrator for Campus Visits (for new recruits).
• Coordinating agenda items/arranging meetings which includes;
- Department’s Management Committee (DMC) meeting
- Department Meeting / Retreat / other ad-hoc Department events
- Department Industry Advisory Boards (IAB) Meetings (with industry personnel)
Secondary:
• Maintain / updating staff movement for all ECE staff
• Maintain / updating email distribution list
• Updating general office organisation chart, dept committees/taskforces, job duties of admin, staff directory in ECE intranet/website, etc.
• Schedule and collate papers for the Dept Faculty Meetings
• Arrange for academic staff room, issuing of room keys, housekeeping of key box list for labs and staff room, coordinate name plate for new staff, etc.
• Create, update and assign mailboxes in the dept mailing room for labs, staff.
• Update liability clearance for Academic (Faculty), Non-Academic staff.
• Exam related matters: Exam question safekeeping, exam script check, etc.
• Facilities Coordinator - to handle any request for new equipment purchases in ECE General Office.
• Other administrative tasks / ad-hoc duties upon request.
Qualifications
• A recognised University degree
• Relevant working experience with significant exposure in a similar capacity, preferably in tertiary institutions
• Possess good time management skills and be proactive in problem-solving
• Independent, meticulous, good interpersonal skills
• Committed, willingness to learn, able to multi-task
• Proficient in Microsoft Office applications
Interested applicants are invited to apply directly at the
Your application will be processed only if you apply via
We regret that only shortlisted candidates will be notified.
Job Description
Primary:
• Secretary to HoD, providing full administrative and secretariat support to HoD.
• Administrator for Faculty staff Annual Reviews, managing matters pertaining to (Appointment, Promotion & Tenure).
• Administrator for Peer Review (online system which is required for faculty re-appointments, P&T and MTAR). Work with HoD to nominate Department Evaluation Committee (DEC).
• Administer the Department general email account (ECE Dept Secretary), disseminate emails to all staffs, filter/redirect important emails to the relevant staff.
• Administrator for Campus Visits (for new recruits).
• Coordinating agenda items/arranging meetings which includes;
- Department’s Management Committee (DMC) meeting
- Department Meeting / Retreat / other ad-hoc Department events
- Department Industry Advisory Boards (IAB) Meetings (with industry personnel)
Secondary:
• Maintain / updating staff movement for all ECE staff
• Maintain / updating email distribution list
• Updating general office organisation chart, dept committees/taskforces, job duties of admin, staff directory in ECE intranet/website, etc.
• Schedule and collate papers for the Dept Faculty Meetings
• Arrange for academic staff room, issuing of room keys, housekeeping of key box list for labs and staff room, coordinate name plate for new staff, etc.
• Create, update and assign mailboxes in the dept mailing room for labs, staff.
• Update liability clearance for Academic (Faculty), Non-Academic staff.
• Exam related matters: Exam question safekeeping, exam script check, etc.
• Facilities Coordinator - to handle any request for new equipment purchases in ECE General Office.
• Other administrative tasks / ad-hoc duties upon request.
Qualifications
• A recognised University degree
• Relevant working experience with significant exposure in a similar capacity, preferably in tertiary institutions
• Possess good time management skills and be proactive in problem-solving
• Independent, meticulous, good interpersonal skills
• Committed, willingness to learn, able to multi-task
• Proficient in Microsoft Office applications