Admin Support (Freight Billing Team)_jc03
Key Responsibilities
Invoicing and Billing:
• Generate and send accurate invoices to customers or clients.
• Ensure that billing is done according to the company’s policies, client agreements, and payment terms.
• Review client accounts and billing histories to ensure accuracy and completeness.
• Correct billing errors and discrepancies promptly.
Data Entry and Record Keeping:
• Input billing data into the company’s accounting or billing system.
• Maintain detailed records of transactions, invoices, and payment histories.
• Ensure that client and payment information is up to date in the system.
Payment Processing:
• Track and monitor client payments, ensuring timely collection.
• Follow up on overdue payments by contacting clients via phone, email, or letter.
• Apply payments to the correct accounts and resolve any payment issues.
• Customer Service:
• Address and resolve client billing inquiries and disputes.
• Provide support to clients regarding billing and payment concerns.
• Assist clients with setting up payment plans or resolving issues related to their invoices.
Reporting:
• Prepare and generate regular reports on billing and payment statuses for management.
• Assist in reconciling accounts receivable balances.
• Maintain accurate records to assist in the preparation of financial reports.
Compliance and Auditing:
• Ensure that billing practices comply with financial regulations, company policies, and industry standards.
• Assist in audits by providing necessary documentation and supporting information.
Requirements:
• Minimum 2 years of relevant experience in billing or invoicing within the logistics or freight forwarding industry
• Minimum Diploma in Business Administration, Accounting, Logistics, or a related field
• Familiar with freight documentation, billing procedures, and international shipping terms (e.g., Incoterms)
• Proficient in Microsoft Office and billing/invoicing software (e.g., SAP, CargoWise, etc.)
• Strong attention to detail and accuracy in data entry and invoice processing
• Good communication and coordination skills to liaise with internal teams and customers
• Able to work independently, manage timelines, and meet billing deadlines
• Knowledge of GST regulations and cost allocation is an advantage
HOW TO APPLY:
Interested applicants, please click on “Apply Now”.
We regret only shortlisted candidates will be notified.
Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).
Please read our privacy statement on our corporate website www.trustrecruit.com.sg.
Trust Recruit Pte Ltd
EA License No: 19C9950
EA Personnel: Chan Mun Yi(Jaysie)
EA Personnel Reg No: R25128444
Key Responsibilities
Invoicing and Billing:
• Generate and send accurate invoices to customers or clients.
• Ensure that billing is done according to the company’s policies, client agreements, and payment terms.
• Review client accounts and billing histories to ensure accuracy and completeness.
• Correct billing errors and discrepancies promptly.
Data Entry and Record Keeping:
• Input billing data into the company’s accounting or billing system.
• Maintain detailed records of transactions, invoices, and payment histories.
• Ensure that client and payment information is up to date in the system.
Payment Processing:
• Track and monitor client payments, ensuring timely collection.
• Follow up on overdue payments by contacting clients via phone, email, or letter.
• Apply payments to the correct accounts and resolve any payment issues.
• Customer Service:
• Address and resolve client billing inquiries and disputes.
• Provide support to clients regarding billing and payment concerns.
• Assist clients with setting up payment plans or resolving issues related to their invoices.
Reporting:
• Prepare and generate regular reports on billing and payment statuses for management.
• Assist in reconciling accounts receivable balances.
• Maintain accurate records to assist in the preparation of financial reports.
Compliance and Auditing:
• Ensure that billing practices comply with financial regulations, company policies, and industry standards.
• Assist in audits by providing necessary documentation and supporting information.
Requirements:
• Minimum 2 years of relevant experience in billing or invoicing within the logistics or freight forwarding industry
• Minimum Diploma in Business Administration, Accounting, Logistics, or a related field
• Familiar with freight documentation, billing procedures, and international shipping terms (e.g., Incoterms)
• Proficient in Microsoft Office and billing/invoicing software (e.g., SAP, CargoWise, etc.)
• Strong attention to detail and accuracy in data entry and invoice processing
• Good communication and coordination skills to liaise with internal teams and customers
• Able to work independently, manage timelines, and meet billing deadlines
• Knowledge of GST regulations and cost allocation is an advantage
HOW TO APPLY:
Interested applicants, please click on “Apply Now”.
We regret only shortlisted candidates will be notified.
Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).
Please read our privacy statement on our corporate website www.trustrecruit.com.sg.
Trust Recruit Pte Ltd
EA License No: 19C9950
EA Personnel: Chan Mun Yi(Jaysie)
EA Personnel Reg No: R25128444