Shipping Admin Assistant (Marine)
$ 2,500 - $ 3,500 / month
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Administrative Support:
- Provide comprehensive administrative assistance to trade team.
- Handle communication, scheduling, and coordination to ensure smooth operations.
Document Preparation:
- Assist in preparing contracts, Proforma Invoices, and detailed shipment plans.
- Ensure accuracy and compliance with company standards and regulations.
- Review and meticulously check documentation processes for import and export trade.
Financial Monitoring:
- Monitor incoming funds and payment receipts, ensuring accuracy and timeliness and maintain organized records and provide necessary reports to management.
- Prepare reconciliation reports and statements, ensuring financial accuracy and transparency.
Preferred Qualifications:
- Prior knowledge of trading and shipping processes is advantageous.
- Experience in similar roles or industries is beneficial but not mandatory.
- Requirements:
- Diploma or degree graduates with a minimum of 2 years administration working experience
- Experience in ship management/oil trading industry is highly preferable
- Strong interpersonal and communication skills
- Able to work independently and as a team and to take initiative in implementing improvements
Administrative Support:
- Provide comprehensive administrative assistance to trade team.
- Handle communication, scheduling, and coordination to ensure smooth operations.
Document Preparation:
- Assist in preparing contracts, Proforma Invoices, and detailed shipment plans.
- Ensure accuracy and compliance with company standards and regulations.
- Review and meticulously check documentation processes for import and export trade.
Financial Monitoring:
- Monitor incoming funds and payment receipts, ensuring accuracy and timeliness and maintain organized records and provide necessary reports to management.
- Prepare reconciliation reports and statements, ensuring financial accuracy and transparency.
Preferred Qualifications:
- Prior knowledge of trading and shipping processes is advantageous.
- Experience in similar roles or industries is beneficial but not mandatory.
- Requirements:
- Diploma or degree graduates with a minimum of 2 years administration working experience
- Experience in ship management/oil trading industry is highly preferable
- Strong interpersonal and communication skills
- Able to work independently and as a team and to take initiative in implementing improvements