Office Coordinator (Intern)

Responsibilities:

• Greet and welcome guests/visitors promptly upon their arrival and direct visitors to the appropriate person and office
• Handle incoming phone calls, screen, and forward them as necessary
• Maintain a neat and organized reception area, with all necessary stationery and material
• Provide basic and accurate information in-person enquiries and via phone/email communication
• Manage the receipt, sorting and distribution of daily mail/deliveries, including arranging courier services
• Maintain office security by following safety procedures and controlling access at the reception desk
• Manage inventory and ordering of office supplies (pantry and stationery)
• Provide administrative support to the CFO's office
• Perform other clerical receptionist duties such as filing, photocopying, etc.
• Perform all other ad hoc tasks assigned by the line manager.

Requirements

• Experience of 2-3 years within a multinational environment, preferably in luxury goods, FMCG, trading or retail sector
• Previous experience working in administration, office coordination, and secretarial support an advantage
• High level of attention to detail
• Hands on approach to problem solving and the ability to work under pressur
• Ability to manage and prioritize initiatives in a fluid and dynamic sometimes ambiguous environment
• Knowledge of Microsoft Office Suite

Responsibilities:

• Greet and welcome guests/visitors promptly upon their arrival and direct visitors to the appropriate person and office
• Handle incoming phone calls, screen, and forward them as necessary
• Maintain a neat and organized reception area, with all necessary stationery and material
• Provide basic and accurate information in-person enquiries and via phone/email communication
• Manage the receipt, sorting and distribution of daily mail/deliveries, including arranging courier services
• Maintain office security by following safety procedures and controlling access at the reception desk
• Manage inventory and ordering of office supplies (pantry and stationery)
• Provide administrative support to the CFO's office
• Perform other clerical receptionist duties such as filing, photocopying, etc.
• Perform all other ad hoc tasks assigned by the line manager.

Requirements

• Experience of 2-3 years within a multinational environment, preferably in luxury goods, FMCG, trading or retail sector
• Previous experience working in administration, office coordination, and secretarial support an advantage
• High level of attention to detail
• Hands on approach to problem solving and the ability to work under pressur
• Ability to manage and prioritize initiatives in a fluid and dynamic sometimes ambiguous environment
• Knowledge of Microsoft Office Suite