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Job Role Summary
- Manage the end-to-end recruitment process across Singapore and Malaysia, from understanding hiring needs and candidate screening to conducting interviews and extending job offers for assigned departments.
- Ensure smooth execution of onboarding and offboarding processes.
- Take lead in Employee Engagement & Communication.
Area of Responsibility
Talent Acquisition (TA):
- Partner with hiring managers to assess recruitment needs, establish selection criteria, and develop targeted strategies to fill positions within timeline.
- Identify and leverage appropriate sourcing channels to attract candidates using a variety of methods.
- Publish job posts, screen resumes, conduct interviews, perform reference checks and salary benchmarking for selected candidates.
- Manage recruitment bottlenecks and implement solutions to improve the process.
- Collaborate and maintain strong partnerships with recruitment agencies to ensure efficient and effective sourcing.
- Prepare Letter of Appointment, obtain job offer approval, and manage the job offer process.
- Maintain job descriptions and organization charts for assigned departments.
- Promote the Company’s employer brand and ensure a positive candidate experience at every touchpoint.
- Stay updated on salary trends to provide insights on current market pay.
Onboarding:
- Arrange and follow up on candidate’s pre-employment medical examination.
- Submit and manage the work pass application process for new employees.
- Collaborate with hiring Managers and relevant departments to ensure the onboarding checklist is completed.
- Provide onboarding information and conduct HR orientation session to facilitate a smooth integration into the Company culture and policies.
- Collect new employee documentation, create personnel files, and follow up on records of compliance training for new employees, such as food safety and other required certifications.
Offboarding:
- Facilitate departing employees on the exit clearance procedures, including the return of company property and deactivation of access in coordination with relevant departments.
- Coordinate repatriation arrangements for PRC employees in a timely manner.
- Submit work pass cancellation for departing employees.
- Conduct and document exit interviews to gather valuable feedback and insights to improve the Company processes and enhance employee retention.
Employee Engagement and Communication Lead:
- Plan annual engagement calendar, execute the programs and events that foster a positive “One Pokka” culture.
- Manage internal communication efforts to ensure employees are aligned and engaged in the Company vision, mission and values.
- Design and manage employee recognition programs.
- Create and publish quarterly in-house newsletters.
- Collaborate with HR team members to ensure the accurate and timely maintenance and updates of organization charts.
Others:
- Provide HR advisory to employees and managers.
- Ensure proper and accurate documentation of HR records.
- Support and participate in HR budgeting, audits, contribute to improvement projects, events and initiatives, and represent HR in committees.
Education and Experience
- Degree in Business Administration, preferably specializing in Human Resources.
- Minimum 2 years of relevant HR experience.
- Those who have relevant experience in FMCG or Manufacturing industry will be an added advantage.
Professional Qualifications
- HR accredited courses/certification preferred.
Aptitude and Skills
- Strong knowledge and understanding of Employment Act, Employment of Foreign Manpower Act, TAFEP guidelines and other relevant legislations.
- Ability to handle confidential and sensitive information with integrity.
- People first, performance oriented approach to work.
- Highly adaptable and resilient, with a positive attitude towards changes and challenges.
- Excellent communication and interpersonal skills.
- Ability to work independently and collaboratively within a team.
- Growth mindset with a commitment to continuous improvement and a culture of excellence.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
Job Role Summary
- Manage the end-to-end recruitment process across Singapore and Malaysia, from understanding hiring needs and candidate screening to conducting interviews and extending job offers for assigned departments.
- Ensure smooth execution of onboarding and offboarding processes.
- Take lead in Employee Engagement & Communication.
Area of Responsibility
Talent Acquisition (TA):
- Partner with hiring managers to assess recruitment needs, establish selection criteria, and develop targeted strategies to fill positions within timeline.
- Identify and leverage appropriate sourcing channels to attract candidates using a variety of methods.
- Publish job posts, screen resumes, conduct interviews, perform reference checks and salary benchmarking for selected candidates.
- Manage recruitment bottlenecks and implement solutions to improve the process.
- Collaborate and maintain strong partnerships with recruitment agencies to ensure efficient and effective sourcing.
- Prepare Letter of Appointment, obtain job offer approval, and manage the job offer process.
- Maintain job descriptions and organization charts for assigned departments.
- Promote the Company’s employer brand and ensure a positive candidate experience at every touchpoint.
- Stay updated on salary trends to provide insights on current market pay.
Onboarding:
- Arrange and follow up on candidate’s pre-employment medical examination.
- Submit and manage the work pass application process for new employees.
- Collaborate with hiring Managers and relevant departments to ensure the onboarding checklist is completed.
- Provide onboarding information and conduct HR orientation session to facilitate a smooth integration into the Company culture and policies.
- Collect new employee documentation, create personnel files, and follow up on records of compliance training for new employees, such as food safety and other required certifications.
Offboarding:
- Facilitate departing employees on the exit clearance procedures, including the return of company property and deactivation of access in coordination with relevant departments.
- Coordinate repatriation arrangements for PRC employees in a timely manner.
- Submit work pass cancellation for departing employees.
- Conduct and document exit interviews to gather valuable feedback and insights to improve the Company processes and enhance employee retention.
Employee Engagement and Communication Lead:
- Plan annual engagement calendar, execute the programs and events that foster a positive “One Pokka” culture.
- Manage internal communication efforts to ensure employees are aligned and engaged in the Company vision, mission and values.
- Design and manage employee recognition programs.
- Create and publish quarterly in-house newsletters.
- Collaborate with HR team members to ensure the accurate and timely maintenance and updates of organization charts.
Others:
- Provide HR advisory to employees and managers.
- Ensure proper and accurate documentation of HR records.
- Support and participate in HR budgeting, audits, contribute to improvement projects, events and initiatives, and represent HR in committees.
Education and Experience
- Degree in Business Administration, preferably specializing in Human Resources.
- Minimum 2 years of relevant HR experience.
- Those who have relevant experience in FMCG or Manufacturing industry will be an added advantage.
Professional Qualifications
- HR accredited courses/certification preferred.
Aptitude and Skills
- Strong knowledge and understanding of Employment Act, Employment of Foreign Manpower Act, TAFEP guidelines and other relevant legislations.
- Ability to handle confidential and sensitive information with integrity.
- People first, performance oriented approach to work.
- Highly adaptable and resilient, with a positive attitude towards changes and challenges.
- Excellent communication and interpersonal skills.
- Ability to work independently and collaboratively within a team.
- Growth mindset with a commitment to continuous improvement and a culture of excellence.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).