Receptionist cum Administrative

$ 2,200 - $ 2,800 / month

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Job responsiblity:

Admin Support

Handle day-to-day front desk reception duties
Greet walk-in customers & direct them to respective department
Handling all telephone calls and messages in a timely and professional manner
Handle incoming & outgoing correspondence (including emails, letters/courier) by record down the details.
Assist with daily administrative tasks, including filing, data entry, and document management
Maintain admin vendors list. (Stationery/ Pantry/Envelopes and etc.Issue company t-shirts and keep track of its inventory.
Issue Safety shoes (from warehouse dept)Issue company access cards for employee onboard
Maintain and update locker keys list – Include both offices- Joo Koon & Jurong Port Road
Order Envelopes, Corporate Note Book/Diary,namecards and etc.
Monitor employee portal in IHP
Maintain and issue medical chit for PRC workers– Every 6months
Coordination work with Housekeeping to ensure general cleanliness of function rooms and meeting rooms and reception area.
Coordinate with vendors for office supplies and pantry supplies.
Coordinate office events and activities
Ensure the office environment is well-maintained and organized
Ensure compliance with record-keeping and confidentiality standards
Travel to sub office (Jurong Port) once time a week for admin matter
Update contact list from time to time
Perform other ad hoc duties as assigned.

HR Support:

Register thumbprint for both Main entrance & Rest room access
Register Training courses – First Aid course, Safety courses, refresh courses (Backend department), maintain training record
On boarding- Print relevant forms and prepare Personal file (Green) before employee onboard
Off boarding – Collect back uniform, safety shoes, access card & keys etc.
Manage and monitor leave records (Mc, Urgent Leave)

Requirement:

Job responsiblity:

Admin Support

Handle day-to-day front desk reception duties
Greet walk-in customers & direct them to respective department
Handling all telephone calls and messages in a timely and professional manner
Handle incoming & outgoing correspondence (including emails, letters/courier) by record down the details.
Assist with daily administrative tasks, including filing, data entry, and document management
Maintain admin vendors list. (Stationery/ Pantry/Envelopes and etc.Issue company t-shirts and keep track of its inventory.
Issue Safety shoes (from warehouse dept)Issue company access cards for employee onboard
Maintain and update locker keys list – Include both offices- Joo Koon & Jurong Port Road
Order Envelopes, Corporate Note Book/Diary,namecards and etc.
Monitor employee portal in IHP
Maintain and issue medical chit for PRC workers– Every 6months
Coordination work with Housekeeping to ensure general cleanliness of function rooms and meeting rooms and reception area.
Coordinate with vendors for office supplies and pantry supplies.
Coordinate office events and activities
Ensure the office environment is well-maintained and organized
Ensure compliance with record-keeping and confidentiality standards
Travel to sub office (Jurong Port) once time a week for admin matter
Update contact list from time to time
Perform other ad hoc duties as assigned.

HR Support:

Register thumbprint for both Main entrance & Rest room access
Register Training courses – First Aid course, Safety courses, refresh courses (Backend department), maintain training record
On boarding- Print relevant forms and prepare Personal file (Green) before employee onboard
Off boarding – Collect back uniform, safety shoes, access card & keys etc.
Manage and monitor leave records (Mc, Urgent Leave)

Requirement: