Executive Secretary |Contract |Banking
$ 6,500 - $ 7,500 / month
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- Provide high-level administrative support to the senior management team and ensure the efficient operation of the office.
- Manage the calendar/ schedule to ensure smooth arrangements of appointments and activities in a proactive manner
- Coordinate and set-up meetings, including sending meeting invites to all attendees, tracking acceptance of attendees, and booking of relevant facilities/venues
- Perform administrative functions such as managing claims & expenses, track access rights, updating of team offsites & distribution lists
- Assist in business travel support and arrangement including VISA application, travel claims, maintaining travel records, preparing itineraries, and managing meeting schedules for overseas trips
- Participate in ad-hoc project-based work and support any other administrative duties assigned
- Diploma/degree in any field
- At least 5 years of executive secretarial and administrative experience
- Experience in working with Senior Management
- Independent, excellent planning and organisation skills, meticulous and ability to multitask
- Good time-management skills with ability to prioritise tasks assigned and handle confidential matters with discretion
- Effective listening, communication, and interpersonal skills
- Excellent team player who is proactive and takes initiative
- Proficient with office automation and technology and, keeps up to date with the latest desktop applications including but not limited to MS Word, Excel, and Outlook
- Provide high-level administrative support to the senior management team and ensure the efficient operation of the office.
- Manage the calendar/ schedule to ensure smooth arrangements of appointments and activities in a proactive manner
- Coordinate and set-up meetings, including sending meeting invites to all attendees, tracking acceptance of attendees, and booking of relevant facilities/venues
- Perform administrative functions such as managing claims & expenses, track access rights, updating of team offsites & distribution lists
- Assist in business travel support and arrangement including VISA application, travel claims, maintaining travel records, preparing itineraries, and managing meeting schedules for overseas trips
- Participate in ad-hoc project-based work and support any other administrative duties assigned
- Diploma/degree in any field
- At least 5 years of executive secretarial and administrative experience
- Experience in working with Senior Management
- Independent, excellent planning and organisation skills, meticulous and ability to multitask
- Good time-management skills with ability to prioritise tasks assigned and handle confidential matters with discretion
- Effective listening, communication, and interpersonal skills
- Excellent team player who is proactive and takes initiative
- Proficient with office automation and technology and, keeps up to date with the latest desktop applications including but not limited to MS Word, Excel, and Outlook