Senior Accounting Associate

Responsibilities

Process and verify vendor invoices with a focus on high complexity or high-volume accounts, ensuring accuracy and compliance with company policies.

Ensure appropriate authorization documents, purchase orders, and work order requirements are met, including adherence to time-of-site standards.

Proactively identify and address any discrepancies in invoices or supporting documents before processing.

Serve as the escalation point for resolving complex payment discrepancies and disputes with vendors.

Communicate with vendors via phone and email to address inquiries, clarify payment issues, and maintain strong relationships.

Collaborate with the vendor support team to maintain and update accurate vendor profiles in the ERP and work order systems.

Accurately enter and review invoice details in the work order system (Atlas) and ERP system (GP) to ensure proper payment processing.

Monitor and respond to inquiries in the Accounts Payable Outlook inbox in a timely and professional manner.

Ensure compliance with project- and contract-specific billing and taxation requirements.

Identify opportunities to enhance accounts payable processes, including automation and streamlining of tasks.

Ensure adherence to tax regulations and company policies for vendor payments and contracts.

Investigate and resolve issues related to invoice and payment processing, recommending solutions for systemic improvements.

Assist in month-end closing activities, including reconciling accounts, preparing reports, and ensuring timely submission of payments.

Provide accurate and detailed records of assigned accounts payable transactions for audit and compliance purposes.

Act as a liaison between vendors, clients, and internal departments to resolve issues and clarify billing or payment discrepancies.

Collaborate with project managers and procurement teams to ensure alignment on billing requirements and payment schedules.

Qualifications and Requirements

Advanced knowledge of accounts payable systems, including ERP and work order systems (e.g., Atlas and GP).

Strong problem-solving skills and ability to resolve complex payment issues.

Meticulous attention to detail and organizational skills.

Proficiency in Microsoft Office Suite, particularly Excel.

Strong interpersonal and communication skills, with a professional and collaborative approach.

Responsibilities

Process and verify vendor invoices with a focus on high complexity or high-volume accounts, ensuring accuracy and compliance with company policies.

Ensure appropriate authorization documents, purchase orders, and work order requirements are met, including adherence to time-of-site standards.

Proactively identify and address any discrepancies in invoices or supporting documents before processing.

Serve as the escalation point for resolving complex payment discrepancies and disputes with vendors.

Communicate with vendors via phone and email to address inquiries, clarify payment issues, and maintain strong relationships.

Collaborate with the vendor support team to maintain and update accurate vendor profiles in the ERP and work order systems.

Accurately enter and review invoice details in the work order system (Atlas) and ERP system (GP) to ensure proper payment processing.

Monitor and respond to inquiries in the Accounts Payable Outlook inbox in a timely and professional manner.

Ensure compliance with project- and contract-specific billing and taxation requirements.

Identify opportunities to enhance accounts payable processes, including automation and streamlining of tasks.

Ensure adherence to tax regulations and company policies for vendor payments and contracts.

Investigate and resolve issues related to invoice and payment processing, recommending solutions for systemic improvements.

Assist in month-end closing activities, including reconciling accounts, preparing reports, and ensuring timely submission of payments.

Provide accurate and detailed records of assigned accounts payable transactions for audit and compliance purposes.

Act as a liaison between vendors, clients, and internal departments to resolve issues and clarify billing or payment discrepancies.

Collaborate with project managers and procurement teams to ensure alignment on billing requirements and payment schedules.

Qualifications and Requirements

Advanced knowledge of accounts payable systems, including ERP and work order systems (e.g., Atlas and GP).

Strong problem-solving skills and ability to resolve complex payment issues.

Meticulous attention to detail and organizational skills.

Proficiency in Microsoft Office Suite, particularly Excel.

Strong interpersonal and communication skills, with a professional and collaborative approach.