Admin and AR Executive (Team Lead) / 5.5 days
$ 2,800 - $ 2,800 / month
Checking job availability...
Original
Simplified
Team Leadership & Process Oversight:
Provide guidance, support, and mentorship to the team, ensuring timely and accurate task completion.
Identify and implement process improvements to enhance efficiency in billing, inventory, and payment workflows.
Assist in training and onboarding new team members to ensure consistency in operations.
Order Fulfilment & Billing Management:
Involve in the preparation and processing of invoices and delivery orders, ensuring accuracy and compliance with company policies.
Coordinate with the logistics department to ensure timely and accurate customer order fulfilment.
Verify and reconcile documents, invoices, and stock records for accuracy before submission or filing.
Accounts Receivable & Collections:
Ensure timely and accurate recording of payments in the system and assist with reconciling ("knocking off") payments.
Monitor outstanding invoices, follow up on overdue payments, and support collections as needed.
Investigate and resolve billing discrepancies, working closely with internal teams and customers.
Inventory & Data Management:
Maintain and monitor inventory levels, ensuring accurate stock recording and tracking in the system.
Perform data entry and record-keeping, ensuring all information is updated and maintained correctly in relevant systems.
Reporting & Administrative Support:
Generate and provide reports on invoices, payments, and inventory levels, offering regular updates to management.
Assist with ad hoc tasks and cross-departmental support as required to ensure smooth operational flow.
Job Requirements:
Diploma/Degree in Accounting, Business Administration, Finance, or a related field.
3+ years of experience in accounts receivable, order fulfilment, or administrative operations, with at least 1 year in a supervisory/lead role.
Proficiency in accounting software and ERP systems.
Strong attention to detail, analytical, and problem-solving skills.
Provide guidance, support, and mentorship to the team, ensuring timely and accurate task completion.
Identify and implement process improvements to enhance efficiency in billing, inventory, and payment workflows.
Assist in training and onboarding new team members to ensure consistency in operations.
Order Fulfilment & Billing Management:
Involve in the preparation and processing of invoices and delivery orders, ensuring accuracy and compliance with company policies.
Coordinate with the logistics department to ensure timely and accurate customer order fulfilment.
Verify and reconcile documents, invoices, and stock records for accuracy before submission or filing.
Accounts Receivable & Collections:
Ensure timely and accurate recording of payments in the system and assist with reconciling ("knocking off") payments.
Monitor outstanding invoices, follow up on overdue payments, and support collections as needed.
Investigate and resolve billing discrepancies, working closely with internal teams and customers.
Inventory & Data Management:
Maintain and monitor inventory levels, ensuring accurate stock recording and tracking in the system.
Perform data entry and record-keeping, ensuring all information is updated and maintained correctly in relevant systems.
Reporting & Administrative Support:
Generate and provide reports on invoices, payments, and inventory levels, offering regular updates to management.
Assist with ad hoc tasks and cross-departmental support as required to ensure smooth operational flow.
Job Requirements:
Diploma/Degree in Accounting, Business Administration, Finance, or a related field.
3+ years of experience in accounts receivable, order fulfilment, or administrative operations, with at least 1 year in a supervisory/lead role.
Proficiency in accounting software and ERP systems.
Strong attention to detail, analytical, and problem-solving skills.