Personal Assistant to Group Director (Operations & Strategy) and Group Director (Communications & Engagement)

To provide high-level administrative support to Group Director (Operations & Strategy) and Group Director (Communications & Engagement) as the primary point of contact for both Group Directors (GDs). Efficiently oversee the GD's schedule, organize travel plans, manage correspondence, and aid in diverse administrative duties as needed.

You will be working in a fast-paced and highly volatile environment that would require the ability to manage multiple priorities and stakeholders at the same time.

What you will be working on

• Provide administrative and secretariat support to both Group Director (Operations & Strategy) and Group Director (Communications & Engagement), including but not limited to:

  • Liaise with internal and external parties, answer to calls and make travel arrangements.

  • Manage internal and external correspondences

  • Schedule appointments, maintain calendar(s) and send reminders.

  • Provide administrative support such as making travel claims for the GD(s)

• Coordinate meetings

  • Liaise with parties from both internally and externally on meeting dates, time and venue.

  • Prepare facilities for scheduled meetings, and arrange refreshments (where required)

• Support the finance and procurement functions

• Support the admin and logistics functions

• Support in staff welfare matters, including organizing of staff welfare activities

• Contribute to cross-functional projects across the division, when assigned.

• Represent the division for relevant workgroups and committees

• Any other assigned duties

What we are looking for

EDUCATIONAL QUALIFICATIONS

• Diploma with relevant years of experience

RELEVANT EXPERIENCE

• 2 to 3 years’ experience in office administration and finance or related field preferred

• Good written and verbal communication skills

• Competent stakeholder management skills

• Requisite IT skills (proficiency in using MS Word, Excel, Powerpoint and Outlook)

PERSONAL CHARACTERISTICS & BEHAVIOURS

• Organised and have a strong sense of structure in managing work processes.

• Resourceful individual who can work well with a diverse group of stakeholders.

• Adaptable, patient, strong interpersonal skills

• Self-motivated and able to work independently.

Note: Your appointment designation will commensurate with your relevant work experience. Successful candidates will be offered a 2-year contract in the first instance, and may be considered for placement on a permanent tenure or subsequent contract renewal.