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Admin Superintendent (Production)

Salary undisclosed

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Job Description
  • Support to Production / Project Management Team.
  • Oversees and provides guidance to Production Admins/Clerks to ensure that their stated duties and responsibilities are carried out diligently.
  • Monitors production staff movement.
  • Manage and maintain Production Admin budget.
  • Provides guidance to respective HODs on their Department Budget and other staff of the common standard flow charts to follow.
  • Administer in following up the changes in Production operational guidelines.
  • Creating and maintaining office systems.
  • Arranging internal meeting monthly for Prod Admin.
  • Liaising with other staff in various departments regarding production staff concerns.
  • Monitoring consumption of stationery and pantry supplies.
  • Daily monitoring of staff attendance (i.e. emergency leave, MC etc.).
  • Attends and prepares minutes of meeting for Weekly Operation Meeting and other meetings as and when required.
  • Updates and follow up of Staff allocation and Worker Allocation monthly submission to Payroll and Finance dept.
  • Drafting of correspondence letter and issuance to Sub-contractors (i.e. missing men not reported to yard etc.).
  • Consolidation and follow up of yearly Department Budget Proposal.
  • Preparation, consolidation, and monthly dissemination of SRM Duty Roster, Department Duty Roster, MTB Speaker Roster.
  • Updates of Department Internal and Project Weekly Meeting Schedule.
  • Updates of Production Organization Chart and consolidation of Department Organization Chart as and when required.
  • Staff’s matters (resolving complaints / feedbacks, resign, transfer status/update and check training/course status).
Job Qualification
  • Degree / Diploma in Business Administration or equivalent.
  • Minimum 5 years’ experience as Production Administrator in Marine or Oil & Gas Industry.
  • With good organizational, communication, planning, project management, bookkeeping and time management skills.
  • Able to perform minutes writing and other writing skills
  • Well versed with MS office application