Admin Superintendent (Production)
Salary undisclosed
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Job Description
- Support to Production / Project Management Team.
- Oversees and provides guidance to Production Admins/Clerks to ensure that their stated duties and responsibilities are carried out diligently.
- Monitors production staff movement.
- Manage and maintain Production Admin budget.
- Provides guidance to respective HODs on their Department Budget and other staff of the common standard flow charts to follow.
- Administer in following up the changes in Production operational guidelines.
- Creating and maintaining office systems.
- Arranging internal meeting monthly for Prod Admin.
- Liaising with other staff in various departments regarding production staff concerns.
- Monitoring consumption of stationery and pantry supplies.
- Daily monitoring of staff attendance (i.e. emergency leave, MC etc.).
- Attends and prepares minutes of meeting for Weekly Operation Meeting and other meetings as and when required.
- Updates and follow up of Staff allocation and Worker Allocation monthly submission to Payroll and Finance dept.
- Drafting of correspondence letter and issuance to Sub-contractors (i.e. missing men not reported to yard etc.).
- Consolidation and follow up of yearly Department Budget Proposal.
- Preparation, consolidation, and monthly dissemination of SRM Duty Roster, Department Duty Roster, MTB Speaker Roster.
- Updates of Department Internal and Project Weekly Meeting Schedule.
- Updates of Production Organization Chart and consolidation of Department Organization Chart as and when required.
- Staff’s matters (resolving complaints / feedbacks, resign, transfer status/update and check training/course status).
- Degree / Diploma in Business Administration or equivalent.
- Minimum 5 years’ experience as Production Administrator in Marine or Oil & Gas Industry.
- With good organizational, communication, planning, project management, bookkeeping and time management skills.
- Able to perform minutes writing and other writing skills
- Well versed with MS office application